Sr Associate Executive
Woodlands Hospital
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Job summary
Woodlands Hospital in Singapore is seeking two experienced Executive Assistants to provide dedicated support to clinicians in the OT department. You will bring structure, discretion, and calm to senior leadership work in a fast-paced healthcare environment.
You will manage complex calendars, prepare meeting materials, coordinate with internal and external stakeholders, and drive governance and project support.
Qualifications
- Experience supporting senior leaders in fast-paced environments.
- Strong organisational skills and ability to manage multiple priorities.
- Excellent written communication with attention to tone and accuracy.
- High level of discretion and professional judgment.
- Proactive, dependable with strong ownership and follow-through.
- Ability to adapt to change and ambiguity while providing structure.
- Proficiency with email, calendars, documents and presentations.
Responsibilities
- Provide high-quality executive support to clinicians and leadership.
- Anticipate needs, manage competing demands, and prioritize requests.
- Act as gatekeeper handling information with discretion.
- Manage complex calendars, meetings and travel logistics.
- Prepare agendas, briefing papers and minutes to support governance.
- Track decisions and ensure timely follow-up.
- Coordinate between senior leadership, internal teams and external stakeholders.
- Support projects, committees and cross-functional initiatives.
- Maintain professional standards and confidentiality.
- Utilize digital tools to manage schedules and records.
Skills
Education
Tools
Job description
Woodlands Hospital is a next-generation healthcare system in Singapore, designed from the ground-up to meet the future of care. As a new integrated acute and community hospital with specialist outpatient clinics and innovative care models, we go beyond traditional hospital walls to deliver person-centred, connected, and seamless care. Our mission is to redefine healthcare for a rapidly aging and diverse population, through digital innovation, preventive health, and strong partnerships with the community. With a deep commitment to team-based care, sustainability and health equity, Woodlands Hospital is not just about treating illness – we are building a healthier future for all.
Woodlands Hospital is a next-generation healthcare system in Singapore, designed from the ground-up to meet the future of care. As a new integrated acute and community hospital with specialist outpatient clinics and innovative care models, we go beyond traditional hospital walls to deliver person-centred, connected, and seamless care. Our mission is to redefine healthcare for a rapidly aging and diverse population, through digital innovation, preventive health, and strong partnerships with the community. With a deep commitment to team-based care, sustainability and health equity, Woodlands Hospital is not just about treating illness – we are building a healthier future for all.
We are seeking for 2 highly competent and experienced Executive Assistant to provide dedicated executive support to clinicians in the OT department of Elective Care Enterprise in a fast‑paced and complex healthcare environment.
This role is designed for a mature professional who brings structure, precision and calm to senior leadership work. The successful candidate will demonstrate sound judgement, strong organizational discipline, and the ability to operate independently while managing multiple, time‑sensitive priorities with discretion and professionalism.
- Provide high‑quality, proactive and reliable executive support to clinicians and the clinician leadership team.
- Anticipate needs, manage competing demands, and exercise sound judgement in prioritisation and escalation.
- Act as a trusted gatekeeper, handling requests, information and access with discretion and professionalism.
- Manage complex calendars, meetings, travel arrangements and related logistics with accuracy and attention to detail.
- Prepare meeting agendas, briefing papers, presentations and accurate minutes to support governance and decision‑making.
- Track decisions and action items, ensuring timely follow‑up and closure.
- Serve as a key liaison between senior leadership, internal teams and external stakeholders.
- Support clear, professional and timely communication, including coordination of meetings, follow‑ups and documentation.
- Build effective working relationships while maintaining appropriate professional boundaries.
- Provide structured administrative and coordination support for approved projects, committees and cross‑functional initiatives.
- Monitor timelines, deliverables and dependencies, helping to bring clarity and structure in evolving workstreams.
- Ensure actions are tracked through to completion.
- Handle confidential, sensitive and complex information with the highest level of discretion, integrity and good judgement.
- Produce clear, accurate and professional written communication, including emails, minutes and formal documents.
- Represent the organisation and senior leadership with tact, professionalism and credibility at all times.
- Use digital tools and systems effectively to manage schedules, documents and workflows.
- Maintain organised and accessible records.
- Identify opportunities to improve administrative processes, efficiency and quality of executive support.
- Experience supporting senior leaders in complex, fast‑paced and/or highly regulated environments.
- Strong organisational and planning skills, with the ability to manage multiple priorities independently.
- Demonstrated ability to produce high‑quality written work with strong attention to grammar, tone and accuracy.
- High level of discretion, emotional intelligence and sound professional judgement.
- A proactive, dependable working style with strong ownership and follow‑through.
- Ability to operate effectively amid change and ambiguity, bringing structure where needed.
- Proficiency in common productivity and collaboration tools (e.g. email, calendars, document preparation, presentations).
- Professional maturity and confidence in supporting senior leadership.
- Interest in contributing to meaningful work within a public healthcare setting.
- Willingness to support time‑sensitive requests and occasional after‑hours demands associated with senior leadership roles.
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