Sr Associate / Associate Executive (Temp), Human Resource Dept

Institute of Mental Health; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A mental health institution in Singapore is seeking a temporary Sr Associate/Associate Executive to assist in digitizing personal files and general administrative tasks. The ideal candidate should possess good communication skills and proficiency in Microsoft Office. Responsibilities include sorting documents, scanning files, and maintaining confidentiality. This role requires physical strength to manage document packing and adherence to quality standards in digitization.

Qualifications

• Able to commit working till end of contract.
• Please indicate travel plans (if any).

Responsibilities

• Sort, organise and prepare physical documents for scanning.
• Scan and digitise paper documents using office scanning equipment.
• Review scanned documents for quality and completeness.
• Label and index digital files accurately according to established naming conventions.
• Upload and store digitised documents in appropriate digital repositories.
• Maintain confidentiality and security of all information.
• Packing of scanned documents for storage.

Skills

Good communication and interpersonal skills

Proficient in Microsoft Office applications

Job description

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Sr Associate / Associate Executive (Temp), Human Resource Dept

Institution: Institute of Mental Health

Family Group: Administration

Department: Human Resource

Job Description:

Temp plays a crucial role as you will be providing support to ensure the smooth transition of digitizing personal file.

Job Responsibilities:

• Sort, organise and prepare physical documents for scanning
• Scan and digitise paper documents using office scanning equipment
• Review scanned documents for quality and completeness
• Label and index digital files accurately according to established naming conventions (Required to go to store to retrieve past records (non-aircon))
• Upload and store digitised documents in the appropriate digital repositories
• Maintain confidentiality and security of all information
• Packing of scanned documents for storage (Able to manage min.5kg load)
• Any other general administrative duties/ad-hoc projects as assigned by immediate supervisor.

Requirements:

Competency

• Good communication and interpersonal skills
• Able to commit working till end of contract. Please indicate travel plans (if any).

Educational and Professional Requirements

• Proficient in Microsoft Office applications

About IMH:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.