Specialist – Events

Directions Group Inc Pte Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading event management agency in Singapore is seeking an experienced Specialist to develop and execute events for luxury lifestyle brands across various industries. The role requires at least 3 years of experience in event management or marketing communications. The candidate should possess strong organizational skills and the ability to maintain positive relationships with clients and partners. A diploma or degree in relevant fields is also required, alongside proficiency in Microsoft Office and Adobe applications. This position involves dynamic working hours, including nights and weekends.

Qualifications

• Minimum of 3 years of relevant experience in Event management or Marketing Communications.
• Prior experience in an agency setting or Luxury Lifestyle industry preferred.
• Meticulous with strong attention to details.
• Good written and verbal communications skills.

Responsibilities

• Preparation of event proposals, pitches, and presentations.
• Manage communications, addressing any issues with key team members.
• Support onsite event execution and oversee set-up/tear-down.
• Monitor and report on project progress to the team lead regularly.

Skills

Event management

Marketing Communications

Problem-solving

Time-management

Interpersonal skills

Education

Diploma or Degree in Business Studies, Marketing, Public Relations or Mass Communications

Tools

Microsoft Office Applications

Adobe Photoshop

Adobe Illustrator

Job description

Job Description

Working with a small team of dynamic individuals, the Specialist will develop and execute events for the agency’s list of luxury lifestyle brand clients in various industries covering fashion, jewellery, beauty, hospitality and corporate events.

The job scope will cover all relevant research, planning and implementation work required for the delivery and execution of an event. In addition, he/she will also be responsible for maintaining and cultivating enduring relationships with clients and partners.

Responsibilities

• Preparation of event proposals, pitches and presentations
• Support budgeting process through accurate tracking and reporting
• Monitor and manage the project including the development of plans and budgets as well as scope and changes to budgets
• Manage communications, ensuring that any issues, changes, or required performances that impact projects are documented and addressed with the key team members
• Source, establish, develop and actively manage relationships with key vendors providing for the best available resources within budget and overall project success
• Responsible for ensuring that procurement of permits, licenses, and all other paperwork for events are managed by respective production personnel
• Composing and executing detailed checklists and program schedules
• Support onsite event execution and oversee set‑up/tear‑down as needed
• Meet deadlines, prioritize tasks, report on key accounts and deliver prompt and sound decisions
• Monitor and report on project progress to the team lead regularly
• Maintain complete and updated files with all project/event details and information
• Perform other related duties as assigned

Requirements

• Diploma or Degree in Business Studies, Marketing, Public Relations or Mass Communications
• Minimum of 3 years of relevant experience in Event management or Marketing Communications; prior experience in an agency setting and/or Luxury Lifestyle industry preferred
• An existing network of contacts in customer database, design and production vendors will be advantageous
• A driven self-starter who is passionate about events and has a positive ‘can do’ and contributory attitude with excellent problem‑solving skills
• Excellent time-management, ability to multi-task and work in a fast‑paced environment
• Meticulous with strong attention to details
• Good written and verbal communications skills
• A team player with strong interpersonal skills, is proactive and able to work independently
• Some night and weekend work is required
• Proficiency in Microsoft Office Applications; Word, Excel, Powerpoint. Adobe photoshop and illustrator would be advantageous.