Site Admin cum PRO[Maincon/5 days/Project at Seletar/Qualified Admin Cert / WSQ requirement]

LINKEDCORP HR CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent HR consultancy company in Singapore is seeking an administrative support professional to manage project-related tasks. The role involves handling payroll, managing office supplies, and liaising with stakeholders. Candidates should possess strong organizational skills and experience in project administration. A Workforce Skills Qualification (WSQ) Statement of Attainment is preferred. This is an opportunity to contribute significantly to project success while ensuring compliance with administrative processes.

Qualifications

• Experience managing project-related administrative tasks.
• Ability to process payroll policies and manage site staff records.
• Strong organizational skills for filing and documentation.

Responsibilities

• Report directly to the Project Manager.
• Update project documents and manage office supplies.
• Handle payroll, supplier payments, and manage working passes.
• Distribute site correspondence and ensure document filing.
• Act as a liaison with various stakeholders.
• Provide general administrative support as required.

Skills

Project management

Administrative skills

Payroll understanding

Conflict resolution

Education

Workforce Skills Qualification (WSQ)

Job description

Roles & Responsibilities

• Report directly to the Project Manager.
• Update organization charts, project directories, and maintain weather and manpower records quarterly for monthly project report submissions.
• Manage and screen all incoming calls, raise purchase orders for office supplies, and oversee site office equipment such as printers, scanners, WiFi, and staff computers. Liaise with the HR department when necessary.
• Handle workers’ monthly salaries, supplier payments, and petty cash. Manage site working passes, induction records, and assist in drafting correspondence for project consultants, clients, and subcontractors. Ensure systematic filing of all delivery orders and documents for annual site and government audits.
• Maintain site staff timesheets, leave and overtime applications, and facilitate the onboarding process for new employees.
• Distribute site correspondence to staff, ensuring timely endorsement and proper filing in compliance with the company’s ISO requirements.
• Understand and process workers' payroll policies, ensuring timely and accurate salary disbursements to HQ.
• Update foreign workers’ addresses, oversee their attendance at required courses, and ensure proper handling of work permits and passports.
• Assist in arranging workers' dormitory accommodations and transportation.
• Support site staff with hardware material requisitions, maintaining accurate records of orders and delivery orders.
• Manage and resolve project-related conflicts, feedback, and complaints.
• Act as a liaison between internal and external parties, coordinating with clients, residents, government bodies, and other stakeholders as required.
• Prepare and distribute circulars, letters, notices, and progress updates.
• Attend meetings and dialogue sessions as necessary.
• Seek management approval for any proposed action plans related to project matters.
• Coordinate and arrange necessary courses for site staff and workers.
• Ensure proper document filing and organization.
• Provide general administrative support to the project team.
• Perform any other assigned duties.
• Possession of at least one Workforce Skills Qualification (WSQ) Statement of Attainment is preferred.