Site Admin cum PRO (Bukit Batok)

HONG SHIN BUILDERS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction company based in Singapore is seeking a Construction Site Administrator to support daily operations. The role involves managing site documentation and coordination among contractors. The ideal candidate has a NITEC or Diploma in Business Administration, with 1-3 years of experience in a construction environment, and is proficient in Microsoft Office.

Qualifications

• Minimum NITEC / Diploma in Business Administration / Construction Management or equivalent.
• At least 1–3 years of administrative experience, preferably in a construction environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and document control systems.

Responsibilities

• Maintain and update all site documentation, permits, and records.
• Prepare and process purchase orders and site requisitions.
• Coordinate site correspondence between contractors and subcontractors.
• Monitor attendance, timesheets, and leave records for site personnel.
• Assist with preparation of site reports and work schedules.
• Handle day‑to‑day office functions at the site office.

Skills

Organizational skills

Attention to detail

Communication skills

Teamwork skills

Proficiency in Microsoft Office

Education

NITEC / Diploma in Business Administration / Construction Management

Tools

Document control systems

Job description

About the Role

We are seeking a highly organized and proactive Construction Site Administrator to support the daily operations of our construction site. The successful candidate will work closely with the Project Manager, Site Supervisor, and subcontractors to ensure smooth administrative and documentation flow, site compliance, and efficient coordination among all stakeholders.

Key Responsibilities

• Maintain and update all site documentation, permits, and records (e.g. manpower logs, safety records, delivery orders, equipment registers).
• Prepare and process purchase orders and site requisitions.
• Coordinate site correspondence between main contractors, consultants, and subcontractors.
• Monitor attendance, timesheets, and leave records for site personnel.
• Assist with preparation of site reports, progress claims, and work schedules.
• Support the Project Manager in administrative tasks, meeting coordination, and report submissions.
• Handle day‑to‑day office functions at the site office (stationery, supplies, logistics).

Requirements

• Minimum NITEC / Diploma in Business Administration / Construction Management or equivalent.
• At least 1–3 years of administrative experience, preferably in a construction environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and document control systems.
• Strong organizational skills, attention to detail, and ability to multitask in a fast‑paced environment.
• Good communication and teamwork skills.