Site Admin cum PRO

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction services company in Singapore is looking for a Construction Site Administrator to support daily operations. Responsibilities include maintaining documentation, coordinating communications, monitoring personnel attendance, and assisting the Project Manager. Ideal candidates will have a diploma in Business Administration or Construction Management, with 1–3 years of relevant experience. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum NITEC / Diploma in Business Administration / Construction Management or equivalent.
• At least 1–3 years of administrative experience, preferably in a construction environment.
• Proficient in Microsoft Office and document control systems.

Responsibilities

• Maintain and update all site documentation, permits, and records.
• Prepare and process purchase orders, invoices, and site requisitions.
• Coordinate site correspondence between main contractors, consultants, and subcontractors.
• Monitor attendance, timesheets, and leave records for site personnel.
• Assist with preparation of site reports and work schedules.

Skills

Organizational skills

Microsoft Office (Word, Excel, Outlook)

Multitasking

Communication

Teamwork

Education

NITEC / Diploma in Business Administration / Construction Management

Job description

About the Role

We are seeking a highly organized and proactive Construction Site Administrator to support the daily operations of our construction site. The successful candidate will work closely with the Project Manager, Site Supervisor, and subcontractors to ensure smooth administrative and documentation flow, site compliance, and efficient coordination among all stakeholders.

Key Responsibilities

• Maintain and update all site documentation, permits, and records (e.g. manpower logs, safety records, delivery orders, equipment registers).

• Prepare and process purchase orders, invoices, and site requisitions.

• Coordinate site correspondence between main contractors, consultants, and subcontractors.

• Monitor attendance, timesheets, and leave records for site personnel.

• Assist with preparation of site reports, progress claims, and work schedules.

• Ensure compliance with workplace safety and health (WSH) requirements.

• Manage incoming/outgoing documents and drawings (hardcopy and electronic filing).

• Support the Project Manager in administrative tasks, meeting coordination, and report submissions.

• Handle day-to-day office functions at the site office (stationery, supplies, logistics).

Requirements

• Minimum NITEC / Diploma in Business Administration / Construction Management or equivalent.

• At least 1–3 years of administrative experience, preferably in a construction environment.

• Proficient in Microsoft Office (Word, Excel, Outlook) and document control systems.

• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.

• Good communication and teamwork skills.