Site Admin Assistant

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (Singapore Branch); Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A construction company in Singapore is seeking a Site Administrator to assist with daily reporting, document control, and coordination support for project teams. The ideal candidate should have at least GCE 'O' Level or a diploma in a related field, with 1-2 years of experience in the construction industry. Strong Microsoft Office skills and good organizational abilities are essential. This position offers an opportunity to work in a dynamic environment and contribute to project success.

Qualifications

• 1-2 years of experience in site administration, document control, or project support in construction.
• Familiarity with construction documentation (e.g., RFI, site instructions, MOM) is an advantage.

Responsibilities

• Prepare and update the site daily report and ensure timely submission.
• Maintain documentation and ensure easy retrieval of records.
• Assist in the preparation and tracking of RFIs.
• Record and distribute minutes of meetings.
• Assist in site orders and update tracking log.
• Provide administrative assistance and coordinate with teams.

Skills

Proficient in Microsoft Office

Good organizational skills

Strong communication skills

Coordination skills

Education

GCE ’O’ Level / Diploma in Business Administration

Job description

Job Description & Requirements

• Site Daily Report Preparation
  Prepare and update the site daily report, including manpower, work activities, weather conditions, progress updates, and site issues.
  Ensure timely submission and accuracy of all daily reports to the Project Team.
• Document Control and Filing
  Maintain systematic filing and documentation of all project-related records such as RFIs, site orders, minutes of meeting, correspondences, and other site documents.
  Ensure proper organization and easy retrieval of records for reference or audit purposes.
• Request for Information (RFI) Management
  Assist in the preparation, submission, and tracking of RFIs to consultants or clients for technical clarifications.
  Maintain and update the RFI log, ensuring timely follow-up and proper filing of responses received.
• Minutes of Meeting (MOM)
  Assist in recording, typing, and distributing minutes of meeting for internal and external project meetings.
  Ensure all action items are properly recorded and circulated to relevant personnel for follow-up.
• Site Orders / Site Instructions
  Assist in preparing, issuing, and filing site orders and site instructions.
  Update the tracking log to ensure that all instructions are acknowledged and acted upon by the relevant teams.
• Administrative and Coordination Support
  Provide administrative assistance to the Project Manager and Site Team in day-to-day operations.
  Coordinate with subcontractors, suppliers, and consultants on document submissions, deliveries, and other site matters.

Job Requirements

• Education: Minimum GCE ’O’ Level / Diploma in Business Administration or related field.
• Experience: Preferably 1–2 years of experience in site administration, document control, or project support in the construction industry.
• Skills & Competencies:
  Proficient in Microsoft Office (Word, Excel, Outlook).
  Good organizational skills and attention to detail.
  Able to handle multiple tasks and meet deadlines in a fast-paced environment.
  Strong communication and coordination skills.
  Familiarity with construction documentation (e.g., RFI, site instructions, MOM) will be an added advantage.
• Personal Attributes:
  Responsible, meticulous, and proactive.
  A good team player with a positive working attitude.