Site Admin

JIANGAN MECHANICAL & ELECTRICAL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction company in Singapore is seeking a proactive Construction Site Administrator to support daily operations. The role involves maintaining site documentation, coordinating correspondence, and assisting with progress claims. Ideal candidates will have 1-2 years of administrative experience in a construction environment and strong skills in Microsoft Office. This is an excellent opportunity for those looking to grow in a dynamic setting.

Qualifications

• Minimum 1-2 years of administrative experience, preferably in construction.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Maintain and update site documentation and records.
• Prepare purchase orders and site requisitions.
• Coordinate site correspondence among stakeholders.
• Monitor attendance and leave records for site personnel.
• Assist in the preparation of site reports and schedules.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office (Word, Excel, Outlook)

Document control systems

Job description

About the Role

We are seeking a highly organized and proactive Construction Site Administrator to support the daily operations of our construction site. The successful candidate will work closely with the Project Manager, Site Supervisor, and subcontractors to ensure smooth administrative and documentation flow, site compliance, and efficient coordination among all stakeholders.

Key Responsibilities

• Maintain and update all site documentation, permits, and records (e.g. manpower logs, safety records, delivery orders, equipment registers).
• Prepare and process purchase orders and site requisitions.
• Coordinate site correspondence between main contractors, consultants, and subcontractors.
• Monitor attendance, timesheets, and leave records for site personnel.
• Assist with preparation of site reports, progress claims, and work schedules.
• Support the Project Manager in administrative tasks, meeting coordination, and report submissions.

Requirements

• At least 1–2 years of administrative experience, preferably in a construction environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and document control systems.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Good communication and teamwork skills.