Shipping Executive/Assistant

Fong Hsiang Enterprise Co Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A logistics company in Singapore is seeking a professional to handle full sets of import/export shipping documents and coordinate shipments. This role requires 2-3 years of experience in shipping or freight forwarding, with proficiency in English and Mandarin. The ideal candidate will be detail-oriented, will adhere to customs regulations, and will support logistics operations. Opportunities for career progression are available.

Qualifications

• 2-3 years of experience in shipping, freight forwarding, or import/export documentation.
• Proficient in English & Mandarin to communicate with clients.

Responsibilities

• Handle full set of import/export shipping documents.
• Liaise with freight forwarders, internal departments, and government agencies.
• Coordinate and monitor shipments for timely collection and delivery.
• Ensure compliance with Singapore Customs regulations.
• Support logistics operations and prepare reports on shipment status.

Skills

Familiar with TradeNet and Singapore Customs procedures

Proficient in MS Office (Word, Excel, Outlook)

Knowledge of Incoterms 2020 and LC documentation

Good communication and coordination skills

Attention to detail and ability to work under pressure

Education

GCE ‘O’/‘A’ Levels or Diploma in Logistics, Supply Chain, or Business Administration

Diploma/Degree in Logistics/Supply Chain/International Trade (preferred)

Job description

Job Responsibilities

• Handle full set of import/export shipping documents, including:
  • Bill of Lading / Air Waybill
  • Commercial Invoice & Packing List
  • Certificate of Origin
  • LC (Letter of Credit) documentation (if applicable)
  • Customs declaration and permit applications via TradeNet
• Liaise with key parties:
  • Freight forwarders, shipping lines, and courier services
  • Internal departments: sales, purchasing, warehouse, logistics
  • Government agencies (e.g., Singapore Customs, SFA, N Park, Enterprise Singapore)
• Coordinate and monitor shipments:
  • Ensure timely collection, delivery, and clearance of cargo
  • Track shipments and update relevant reports
• Ensure compliance:
  • Adhere to Singapore Customs regulations and documentation standards
  • Maintain accurate records for audits and internal tracking
• Support in logistics operations:
  • Prepare reports on shipment status
  • Help with inventory updates related to imports/exports
• Support Trade administration
  • Prepare purchase/sales quotation and purchase/sales orders into ERP

Education

• Minimum: GCE ‘O’/‘A’ Levels, Diploma in Logistics, Supply Chain, or Business Administration
• Preferred: Diploma/Degree in Logistics/Supply Chain/International Trade

Experience

• 2–3 years of experience in shipping, freight forwarding, or import/export documentation

Skills

• Familiar with TradeNet, Singapore Customs procedures, and FTAs (Free Trade Agreements)
• Proficient in MS Office (Word, Excel, Outlook)
• Knowledge of Incoterms 2020 and LC documentation preferred
• Good communication and coordination skills
• Attention to detail and ability to work under pressure

Languages

• Proficient in English & Mandarin (written & spoken) to effectively communicate with Mandarin-speaking clients.

Additional Notes

• Willing to work overtime when required
• Team player with a proactive mindset
• Possibility of career progression into logistics or supply chain roles