Shipping Documentation Admin (Freight forwarding) [Fort Canning | 5 days | up to $3200] - LCYL

The Supreme HR Advisory; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR advisory firm in Singapore is seeking a Shipping Documentation Admin with at least 2 years of experience in the freight forwarding industry. The successful candidate will coordinate shipments, liaise with various stakeholders, and ensure compliance with regulatory requirements. Proficiency in Microsoft Word and Excel is essential. This role offers a competitive salary and a structured working schedule.

Qualifications

• At least 2 years of relevant work experience in the freight forwarding industry.
• Must be familiar with Microsoft Word and Excel.

Responsibilities

• Liaise effectively with subcontractors, carriers, and clients for shipment execution.
• Provide regular updates to customers regarding shipment status.
• Coordinate collection and delivery schedules with subcontractors.
• Manage Bill of Lading issuance and payment arrangements.
• Prepare and process customs declarations.

Skills

Freight forwarding industry experience

Liaising with subcontractors and clients

Microsoft Word and Excel

Job description

Shipping Documentation Admin (Freight forwarding)

5 days, 9am- 5.30pm

Address: Clemenceau Avenue, UE Square Singapore 239920 (Fort Canning)

Salary: $3000 -$3200

Job scope:

• Liaise effectively with subcontractors, carriers, overseas agents, internal departments and clients to ensure timely and accurate shipment execution.
• Provide regular updates to customers regarding shipment status, schedules, and any changes to arrangements.
• Coordinate collection and delivery schedules with sub-contractors, including warehouse handling and cargo readiness.
• Work closely with carriers to manage Bill of Lading (BL) issuance and collection and oversee payment arrangements.
• Manage end-to-end operational tasks across import/export shipments, cross-border trucking, and cross-trade movements.
• Prepare and process customs declarations in compliance with regulatory requirements.
• Generate accurate billing and invoices, ensuring completion before monthly financial cut-off dates.
• Maintain operational records and ensure data accuracy in internal systems.
• Support continuous improvement initiatives to enhance service delivery and cost efficiency.
• Collaborate with business development, sales and indoor sales team to resolve shipment issues and improve client satisfaction.
• Assist in vendor performance reviews and contribute to operational reporting when needed
• Contributes to team effort by accomplishing related results as needed
• To perform other duties and tasks as assigned
• Adhere to all company policies in areas of Compliance, HSSE&Q, Code of Business Conduct, Employee Handbook

Requirements:

• At least 2 years of relevant work experience in the freight forwarding industry
• Must be familiar with Microsoft Word and Excel