Shipping Assistant

Staffhub Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading shipping and logistics firm in Singapore is seeking a Shipping Assistant with experience in handling L/C clauses and shipping documents. The role involves checking and preparing shipping documents according to L/Cs, coordinating with banks and vendors, and ensuring timely document dispatch. Candidates should have at least a diploma and 2 years of relevant industry experience, along with good communication skills in English and Mandarin.

Qualifications

• Minimum diploma holder with 2 years of shipping assistant experience.
• Knowledge of L/C clauses and negotiation.
• Familiarity with incoterms and marine insurance.

Responsibilities

• Check L/C clauses and provide feedback.
• Liaise with bankers on L/C matters.
• Verify shipping documents according to orders and contracts.
• Monitor original shipping documents from vendors.

Skills

Import and export L/C clauses

L/C negotiation

Communication skills in English and Mandarin

Coordination skills

Multi-tasking ability

Education

Diploma in related field

Job description

Check the L/C Clauses and give feedback on the L/C clauses and any risks pertaining to the L/C clauses to business department on timely manner.

Liaise with bankers relating to L/C matters, L/C discrepancy, payment of L/Cs and etc.

ALL JOBS LISTED ARE BASED IN SINGAPORE ONLY. FOR SINGAPOREAN ONLY.

Check shipping documents from vendors in accordance to purchase orders, sales contracts and L/Cs.

Ensure documents are all correct and no mistakes before send to finance for verification and approval.

Liaise with vendors or business department for any issues on the documents and to resolve the documents issues on timely manner.

Keep track and monitor the original documents from vendors.

Prepare full set of shipping documents strictly to L/Cs, sales contracts and as and when they are new requirements from customers.

Prepare certificate of origin for Singapore Chamber for endorsements.

Send documents and shipment advice to our customers within the time frame.

Arrange the despatch of original documents to our customers immediately upon receipt of original documents from vendors and keep track the arrival of original documents to customer hands.

Ensure L/C documents are cleaned and presented to the banks with the L/C presentation period.

Marine Insurance Agreement

Discuss with insurance company with detail clause and cost annual.

Key Requirements

The ideal candidate should possess:

• Minimum diploma holder with 2 years of shipping assistant experience in manufacturing or trading industry.
• Well versed in import and export L/C clauses and L/C negotiation.
• Knowledge in incoterms, shipping documents and marine insurance coverage.
• Team player, good coordination skills and able to multi-tasking.
• Good communication and interpersonal skills in English and Mandarin in order to communicate with Chinese speaking vendors and customers.