Service Support Administrator / Project assistant

Hoseh Hair Spa; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local spa company in Singapore seeks a candidate to support project teams through all phases, assist with event planning and execution, and manage administrative responsibilities. Strong organizational skills and the ability to coordinate effectively with suppliers are essential. Working hours include some Saturdays. The role is based in Pioneer and Tuas.

Qualifications

• Ability to support project teams effectively.
• Strong organizational and planning skills.
• Effective communication skills for meetings and events.

Responsibilities

• Support project teams through various phases of projects.
• Plan and execute events, ensuring all logistics are covered.
• Coordinate with suppliers for timely deliveries.

Job description

Support project teams in various project phases of projects from planning to delivery. This could entail helping with documentation, minutes, task tracking, etc.

Support the project teams in project related events/meetings, including security clearance and/or project/site clearance for staff and contractors.

Plan, implement, execute and oversee all aspects of an event.

Process purchase orders and perform acceptance, in a timely and accurate manner.

Co-ordinate and work closely with suppliers to ensure timely deliveries of goods and information to internal stakeholders.

Support on related reporting and administrative duties, interface with vendor regarding products and services needed.

Meet project deadlines as assigned. Coordinate and execute meeting logistics and event.

Support new business processes by conducting research as well as drafting credentials and proposals. Participate actively in internal and client meetings, offering knowledgeable observations and suggestions; maintains self-awareness and professionalism to ensure contributions are appropriate.

Maintain self-driven passion and actively develop knowledge of client issues and related industry trends, establish relationships with key opinion leaders, participate in industry networking events and inform team leaders of potential new business opportunities.

Other responsibilities as assigned by superiors.

Working hours 8.30am~5.30pm; Alternate Saturday work 08.30am_12.30pm

Working location : Pioneer and Tuas