Senior Secretary

Singapore Health Services Pte Ltd (SingHealth HQ); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore is seeking a professional to provide high-level secretarial and administrative support to the CEO. Candidates must have a minimum of 12 years of relevant experience and hold at least a GCE ‘O’ Level qualification with a secretarial certificate. The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage sensitive information with discretion. This is a key position to support the hospital's operational start-up phase.

Qualifications

• Minimum 12 years of experience providing secretarial or executive support to senior management.
• Experience in healthcare, public sector, or start-up environment is advantageous.
• Self-motivated, able to work independently with minimal supervision.

Responsibilities

• Provide high-level secretarial and administrative support to the CEO.
• Manage complex schedules and handle sensitive matters with discretion.
• Coordinate senior leadership activities and governance processes.

Skills

Organisational skills

Time-management skills

Communication skills

Microsoft Office proficiency

Education

GCE ‘O’ Level or equivalent with Private Secretarial Certificate

Job description

The upcoming Eastern General Hospital (EGH) seeks to provide excellent healthcare and promote healing that is centred around each person. When operational, EGH will provide a comprehensive range of inpatient and outpatient clinical specialties and healthcare services covering emergency, acute and secondary care. EGH’s vision is to be a great hospital for the community and a great workplace for staff, and it seeks to do so by harnessing innovative technologies in patient care, journeying closely with patients and the community to lead healthier and more fulfilling lives, and being an employer of choice that empowers staff in their careers.

For this role, you will provide high-level secretarial and administrative support to the Pro Tem Chief Executive Officer (CEO) in a dynamic and evolving environment. The role supports the effective functioning of the CEO’s Office during the hospital’s start-up phase, including coordination of senior leadership activities, governance and committee processes, and engagement with internal and external stakeholders.

The incumbent will be required to manage complex schedules, handle sensitive and confidential matters, and support a wide range of executive and organisational activities with professionalism, discretion, and sound judgement.

Requirements

• Minimum GCE ‘O’ Level or equivalent with a Private Secretarial Certificate or other relevant secretarial qualification
• At least 12 years of relevant experience providing secretarial or executive support to senior management or C‑suite executives
• Experience in a healthcare, public sector, or start‑up organisational environment will be an advantage
• Strong organisational, coordination, and time‑management skills, capable of managing multiple priorities and competing demands in a dynamic environment
• Excellent written and verbal communication skills, able to engage professionally with senior management and key stakeholders, and to handle confidential information with discretion and integrity
• Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint) required
• Self‑motivated and able to work independently with minimal supervision, while also collaborating effectively within a team