Senior Secretary

Mapletree Investments Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading investment firm in Singapore is seeking a dedicated Secretary to provide administrative support to the Business Unit Head. Responsibilities include managing calendars, organizing meetings, and preparing business documentation. The ideal candidate should have a diploma and 4 to 6 years' experience in executive support, with strong organizational and interpersonal skills. Proficiency in MS Office is essential. This role requires a trustworthy, meticulous individual who can handle confidential matters with ease.

Qualifications

• 4 to 6 years of secretarial and/or executive support experience.
• Ability to handle confidential matters.
• Meticulous, organized, with a good initiative.

Responsibilities

• Provide secretarial support to the Business Unit Head.
• Manage calendar and communications with stakeholders.
• Schedule meetings and manage travel arrangements.
• Prepare business documents and presentations.
• Ensure organized filing system for documents.

Skills

Trustworthiness

Organizational skills

Interpersonal skills

Multi-tasking

Proficient in MS Word

Proficient in PowerPoint

Proficient in Excel

Education

Diploma / GCE 'A' level / Private Secretarial Certificate

Job description

Company description

Mapletree Investments Pte Ltd

The Role

This position will provide secretarial support to the Business Unit Head and manage the administrative matters for the assigned department.

Job Responsibilities

• Calendar Management and maintain effective communication with internal and external parties, handle calls and enquiries
• Schedule meeting and booking of meeting rooms
• Organize and coordinate meetings and appointments, manage conflicting priorities
• Manage travel arrangements and itineraries.
• Submit and monitor expense claims and disbursements on a timely manner
• Prepare business correspondences, documents, reports and presentation materials
• Generate department purchase requests and purchase orders for ad-hoc purchases
• In charge of on-boarding and off-boarding matters.
• Provide administrative support within the department and any other projects as assigned
• Maintain an organized filing system of paper and electronic documents

Job Requirements

• Diploma / GCE 'A' level / Private Secretarial Certificate.
• 4 to 6 years of secretarial and / or executive support experience.
• Trustworthy to handle confidential matters.
• Meticulous, organised and have good initiative.
• Proficient in MS Word, PowerPoint and Excel
• Meticulous, multi-task, team oriented and able to work independently.
• Proficient at resolving issues and able to adapt to changes in planned workflow
• Good written and interpersonal skill with courteous disposition.