Senior Secretary

Systems on Silicon Manufacturing Company Pte Ltd (SSMC); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading semiconductor manufacturing company in Singapore is seeking a Senior Secretary to provide high-level administrative support to senior management. This role involves managing schedules, preparing confidential documents, and liaising across departments. Ideal candidates have 5+ years of experience, a diploma in business administration, and proficiency in Microsoft Office Suite. Fluency in English and Chinese is required.

Qualifications

• 5+ years of secretarial or administrative experience, preferably in high-tech manufacturing.
• Professional secretarial certification is an advantage.
• Familiarity with ISO9001 and RBA standards will be an added advantage.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare confidential correspondence, reports, and presentations.
• Liaise with departments and stakeholders to facilitate communication.
• Support procurement and budget tracking for departmental needs.
• Uphold professionalism in handling sensitive information.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Time management

Interpersonal skills

Fluency in English

Fluency in Chinese

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office Suite

SAP

SuccessFactors

Job description

SSMC (Systems on Silicon Manufacturing Company Pte. Ltd.), is a Joint Venture between NXP and TSMC. We offer flexible and cost effective semiconductor fabrication solutions by maintaining fully equipped SMIF cleanroom environment, 100% equipment automation and proven wafer-manufacturing processes. We're looking for innovative, passionate, and talented people like you to join our team.

We’re searching for a Senior Secretary to be part of our Management diverse team of talent to provide high-level administrative and secretarial support to senior management within a fast-paced semiconductor manufacturing environment. The role ensures efficient office operations, supports cross-functional coordination, and upholds confidentiality and professionalism in all communications and documentation.

What you will be working on

• Manage and coordinate executive schedules, meetings, and travel arrangements.
• Prepare and handle confidential correspondence, reports, and presentations.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and workflow.
• Organize and support company events, meetings, and visits, including logistics and documentation.
• Maintain and update filing systems, records, and databases in compliance with ISO standards.
• Support procurement and budget tracking for departmental needs.
• Assist in preparing reports and materials for audits and management reviews.
• Ensure compliance with company policies, including RBA and data protection standards.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Provide support in HR-related administrative tasks when required.
• Uphold a high level of professionalism and discretion in handling sensitive information.
• Contribute to continuous improvement initiatives in administrative processes and systems.

More about you

• Diploma or Degree in Business Administration, Office Management, or related discipline.
• Professional secretarial certification is an advantage.
• Minimum 5 years of secretarial or administrative experience, preferably in a semiconductor or high-tech manufacturing environment.
• Experience supporting senior executives or cross-functional teams.
• Familiarity with ISO9001 and RBA standards will be an added advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with SuccessFactors, SAP, or similar enterprise systems preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Knowledge of document control and office administration best practices.
• Strong interpersonal skills and ability to work with diverse teams.
• Fluent in English and Chinese (to liaise with Chinese-speaking stakeholders).
• Adaptable and resilient in a dynamic, fast-paced environment.

SSMC is firmly committed to upholding equal employment opportunities for all individuals. We strictly adhere to the Tripartite Guidelines on Fair Employment Practices (TGFEP), the Singapore Food Safety and Security Act 2025 (FSSA 2025), and the Singapore Code of Advertising Practice. All qualified applicants will receive non-discriminatory consideration for employment on the basis of merit and regardless of age, race, gender, religion, marital status and family responsibilities, or disability, or any other attributes as protected by the relevant laws.