Senior Secretary

Systems on Silicon Manufacturing; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading semiconductor fabrication company in Singapore is looking for a Senior Secretary to provide high-level administrative support to senior executives. This role involves coordinating schedules, managing confidential documents, and facilitating communication within the organization. Ideal candidates will have at least 5 years of experience in a similar role and be proficient in Microsoft Office Suite. Fluency in English and Chinese is required to work with diverse teams.

Qualifications

• Minimum 5 years of secretarial or administrative experience in a relevant field.
• Experience supporting senior executives or cross-functional teams.
• Fluency in English and Chinese for communication with stakeholders.

Responsibilities

• Manage and coordinate executive schedules, meetings, and travel arrangements.
• Prepare confidential correspondence, reports, and presentations.
• Liaise with internal and external stakeholders for smooth communication.

Skills

Microsoft Office Suite proficiency

Organizational and time management skills

Excellent written and verbal communication skills

Strong interpersonal skills

Adaptability in dynamic environments

Education

Diploma or Degree in Business Administration

Professional secretarial certification

Tools

SuccessFactors

SAP

Job description

Systems on Silicon Manufacturing – Pasir Ris

SSMC (Systems on Silicon Manufacturing Company Pte. Ltd.), is a Joint Venture between NXP and TSMC. We offer flexible and cost effective semiconductor fabrication solutions by maintaining fully equipped SMIF cleanroom environment, 100% equipment automation and proven wafer-manufacturing processes.

We're looking for innovative, passionate, and talented people like you to join our team.

We are seeking a Senior Secretary to join our Management Secretary Team. In this role, you will provide high-level administrative and secretarial support to senior executives, ensuring smooth coordination of schedules, meetings, and confidential documentation. If you are organized, detail-oriented, and thrive in a dynamic environment, we want you on our team.

Responsibilities

• Manage and coordinate executive schedules, meetings, and travel arrangements.
• Prepare and handle confidential correspondence, reports, and presentations.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and workflow.
• Organize and support company events, meetings, and visits, including logistics and documentation.
• Maintain and update filing systems, records, and databases in compliance with ISO standards.
• Support procurement and budget tracking for departmental needs.
• Assist in preparing reports and materials for audits and management reviews.
• Ensure compliance with company policies, including RBA and data protection standards.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Provide support in HR-related administrative tasks when required.
• Uphold a high level of professionalism and discretion in handling sensitive information.
• Contribute to continuous improvement initiatives in administrative processes and systems.

Academic & Professional Qualifications

• Diploma or Degree in Business Administration, Office Management, or related discipline.
• Professional secretarial certification is an advantage.

Experiences

• Minimum 5 years of secretarial or administrative experience, preferably in a semiconductor or high-tech manufacturing environment.
• Experience supporting senior executives or cross-functional teams.
• Familiarity with ISO9001 and RBA standards will be an added advantage.

Functional / Technical Skills and Knowledge

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with SuccessFactors, SAP, or similar enterprise systems preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Knowledge of document control and office administration best practices.
• High integrity and professionalism.
• Meticulous and detail-oriented with strong follow-through.
• Proactive and able to work independently with minimal supervision.
• Strong interpersonal skills and ability to work with diverse teams.
• Fluent in English and Chinese (to liaise with Chinese-speaking stakeholders).
• Adaptable and resilient in a dynamic, fast-paced environment.
• Discreet and trustworthy in handling confidential matters.

SSMC is firmly committed to upholding equal employment opportunities for all individuals. We strictly adhere to the Tripartite Guidelines on Fair Employment Practices (TGFEP), the Singapore Food Safety and Security Act 2025 (FSSA 2025), and the Singapore Code of Advertising Practice. All qualified applicants will receive non-discriminatory consideration for employment based on merit and regardless of age, race, gender, religion, marital status and family responsibilities, or disability, or any other attributes as protected by the relevant laws.