Senior Purchasing Executive

SOUTH BEACH INTERNATIONAL HOTEL MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A premier hotel management firm in Singapore is seeking a dedicated individual to manage procurement and inventory processes. Responsibilities include organizing documentation, conducting inventory audits, ensuring compliance with food safety standards, and maintaining organized records. This role is crucial to ensure that all operations run smoothly and efficiently. Ideal candidates should possess strong organizational and communication skills.

Qualifications

• Ability to maintain organized records and adhere to safety regulations.
• Experience in inventory audits and supplier negotiations.
• Strong communication skills to report discrepancies and issues.

Responsibilities

• Print and organize necessary documents for various departments.
• Conduct inventory audits to assess stock levels and needs.
• Maintain records for all reports and invoices accurately.

Skills

Organizational skills

Attention to detail

Inventory management

Job description

POSITION SUMMARY

Print and organize various necessary documents, summarize relevant information, and distribute information to appropriate employees. Maintain up-to-date knowledge of company safety programs within assigned area of responsibility, (e.g., food, retail), as well as all local, state, and federal regulations. Adhere to food safety and handling policies and procedures across all food-related areas. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Calculate figures for inventories, orders, and costs. Conduct inventory audits to determine inventory levels and needs. Notify manager/supervisor of low stock levels. Troubleshoot vendor delivery issues and oversee return process. Verify and track received inventory. Reconcile shipping invoices and receiving reports. Receive, unload, and process deliveries. Monitor PAR levels for all food items to ensure proper levels. Refuse acceptance of damaged, unacceptable, or incorrect items.

General Procurement

• Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.
• Lock and unlock secure merchandise storage areas.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Order packaging, raw materials, and supplies as needed.
• Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.
• Verify and track received inventory and complete inventory reports and logs.
• Oversee return process by verifying counts, shipping addresses, labels, etc.
• Check in merchandise, report bad pallets, print and place slot labels, and check current inventory levels.
• Conduct inventory audits to determine inventory levels and needs.
• Notify manager/supervisor of low stock levels in a timely manner.
• Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.
• Troubleshoot vendor delivery issues.

Finance

• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Calculate figures for food inventories, orders, and costs.

General Food - Stocking/Receiving

• Maintain up-to-date knowledge of company safety programs within assigned area of responsibility (e.g., food, retail), as well as all local, state, and federal regulations.
• Monitor PAR levels for all food items to ensure proper levels.
• Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.
• Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management.
• Check weights of all items as compared to order and billing.
• Complete and maintain required departmental paperwork, such as throwaway record sheets, invoices, and assignment notices.
• Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas.
• Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness.
• Complete and maintain up-to-date logs for food products.
• Receive deliveries, store perishables properly, and rotate stock.
• Maintain the sanitation standards of the food storeroom and walk-ins.

Office - Stocking/Receiving

• Organize and maintain filing systems.
• Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees.
• Perform other reasonable job duties as requested.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.