Senior/ Project Executive, IT Project & Training Development

MINDS; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading charity organization in Singapore is seeking an individual for IT project support and general administration. The role involves project coordination, communication with teams, and managing procurement processes. Candidates should have a Diploma/Bachelor's in IT and at least 3 years of IT management experience. This position offers a meaningful opportunity to contribute to a cause that empowers individuals with disabilities.

Qualifications

• Minimum 3 years' experience in IT management at a similar-sized structure.
• Hands-on experience with applications and communications infrastructure.

Responsibilities

• Responsible for general administrative duties and project support.
• Monitor and coordinate project activities, resources, and progress.
• Liaise with clients, vendors, and internal teams for issue resolution.
• Assist in planning and implementing IT projects.
• Support budget tracking and procurement processes for IT projects.

Skills

IT management

Project coordination

Budget tracking

Procurement

Communication

Education

Diploma/ Bachelor's Degree in IT or related field

Job description

About Us

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDs, strengthening education, and engendering inclusive community living, MINDSG LTD offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

He / She is responsible for general administration and assisting the project team in the smooth running of projects.

• Responsible for general administrative duties such as scheduling of meetings, document preparation/filing, records management, meeting minutes etc.
• Support the internal teams on procurement matters, and collaborate with the Procurement Department to collate and ensure proper documentation within the purchase requisition.
• Monitor and coordinate project activities, resources, and progress to ensure smooth execution and prepare regular status reports for management and stakeholders.
• Assist in the planning and implementation of IT projects from initiation through to completion.
• Liaise with clients, vendors, and internal teams to ensure clear communication and timely resolution of issues.
• Engage the Finance Department on all expenses and financial matters such as expense claims, processing of invoices, payments, etc.
• Support operating routines including coordinating monthly/quarterly department meetings, collation of management reports etc.
• Support budget tracking and procurement processes related to IT projects.
• Collaborate with other project managers and project executives on any other office initiatives.
• Stay updated with the latest IT trends and technologies to support innovative project solutions.
• Conduct travel to branch locations as required to support project needs.
• Other Ad-hoc duties assigned by Reporting Manager

Qualifications

• Diploma/ Bachelor's Degree in IT or related field.

Other Information

• Minimum 3 years' experience in IT management level in a similar-sized structure and business, hands-on experience, and technical knowledge of applications and communications infrastructure.
• An added advantage for those familiar with PMP