Senior Project Executive (Commercial 3D Interior Designer & Project Support)

KOI THÉ SINGAPORE PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail company in Singapore seeks an experienced Project Coordinator to assist with outlet design and renovation projects. The ideal candidate will have a diploma in a relevant field, with strong skills in AutoCAD and 3D Max. Responsibilities include coordinating site works, managing project timelines, and liaising with contractors. Candidates should be resourceful, motivated, and ready to tackle multiple projects, including potential weekend work. Those who can start immediately will have an advantage.

Qualifications

• Candidates must possess at least a Diploma in a relevant field.
• Experience in Interior Design, renovation projects, and graphic tools is essential.
• Good team player with strong inter-personal and communication skills.

Responsibilities

• Participate in departmental projects, including outlet design and renovations.
• Coordinate site works and schedules with various stakeholders.
• Monitor project progress and address any issues to avoid delays.
• Maintain updated records on maintenance works and administrative paperwork.

Skills

Interior Design

3D Max

AutoCAD

Project Management

Inter-personal Communication

Education

Diploma in relevant field

Job description

Duties and Responsibilities:

1. Project Coordination

• Participate in departmental projects, including outlet design and renovation works.

• Coordinate site works and schedules with internal teams and external parties (e.g. contractors, vendors, mall management).

• Source quotations and develop project timelines to ensure timely completion.

• Apply for necessary work permits from regulatory authorities such as shopping malls, SMRT or HDB.

• Monitor project progress and address issues to avoid delays.

2. Design & Planning

• Responsible for outlet layout planning using design tools like AutoCAD and 3D Max.

• Provide space planning and visualization support for new or renovated outlets.

• Assist with minor graphic design tasks, where necessary (e.g. posters, signages).

3. Facilities Maintenance Support

• Provide prompt support and troubleshooting for outlet facilities issues.

• Perform basic diagnostics before escalating to service providers.

• Liaise with contractors and vendors for repair, maintenance, and installation tasks.

• Ensure safety and risk factors are evaluated and mitigated at all outlets.

4. Administration & Documentation

• Maintain updated records on maintenance works, costing summaries, service contracts, quotations, invoices, payment requisition form and handle other administrative paperwork.

• Ensure timely renewal of relevant licenses (e.g. SFA, electrical, fire safety).

• Handle routine maintenance activities including but not limited to Air-conditioning servicing, Fire extinguisher renewal, Pest control services and etc.

• Prepare monthly reports and service updates.

5. Stakeholder Communication

• Address outlet-related feedback and provide timely resolution in a professional manner.

• Liaise with mall management and internal operations teams as required.

• Support other facility-related and project initiatives as assigned.

Requirements:

• Candidates must possess at least a Diploma in relevant filed.

• Experience in Interior Design, renovation project and possess 3D Max and Auto Cad skills (Graphic) is a must for this position.

• Resourceful, highly motivated and able to work independently.

• Cooperative and helpful with other team members.

• A good team player with good inter-personal and communication skill.

• Capable of managing multiple projects simultaneously with flexibility to address operational inquiries, including weekends and public holidays, when necessary.

• Graduate with design proficiency are welcome to apply.

• Able to commence immediately or within short notice will be added advantage.

• We regret that only shortlisted candidates will be notified.