Senior Project Executive (Commercial 3D Interior Designer & Project Support)

KOI THÉ SINGAPORE PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading beverage company in Singapore is seeking a Facilities Coordinator to oversee project coordination, outlet design, and maintenance support. The ideal candidate should have a Diploma in a relevant field and experience in interior design and renovation projects. Proficiency in AutoCAD and 3D Max is essential. The role requires strong communication and teamwork skills, along with the capacity to manage multiple projects simultaneously. Immediate availability is preferred.

Qualifications

• Candidates must possess at least a Diploma in a relevant field.
• Experience in Interior Design and renovation projects is a must.
• Resourceful, highly motivated, and able to work independently.
• Good inter-personal and communication skills are required.

Responsibilities

• Coordinate site works and schedules with internal teams and external parties.
• Responsible for outlet layout planning using design tools like AutoCAD and 3D Max.
• Liaise with contractors and vendors for repair, maintenance, and installation tasks.
• Maintain updated records on maintenance works and service contracts.
• Address outlet-related feedback and provide timely resolutions.

Skills

Interior Design

Project Coordination

3D Max

AutoCAD

Communication Skills

Teamwork

Education

Diploma in relevant field

Tools

AutoCAD

3D Max

Job description

Duties and Responsibilities

1. Project Coordination

• Participate in departmental projects, including outlet design and renovation works.
• Coordinate site works and schedules with internal teams and external parties (e.g. contractors, vendors, mall management).
• Source quotations and develop project timelines to ensure timely completion.
• Apply for necessary work permits from regulatory authorities such as shopping malls, SMRT or HDB.
• Monitor project progress and address issues to avoid delays.

2. Design & Planning

• Responsible for outlet layout planning using design tools like AutoCAD and 3D Max.
• Provide space planning and visualization support for new or renovated outlets.
• Assist with minor graphic design tasks, where necessary (e.g. posters, signages).

3. Facilities Maintenance Support

• Provide prompt support and troubleshooting for outlet facilities issues.
• Perform basic diagnostics before escalating to service providers.
• Liaise with contractors and vendors for repair, maintenance, and installation tasks.
• Ensure safety and risk factors are evaluated and mitigated at all outlets.

4. Administration & Documentation

• Maintain updated records on maintenance works, costing summaries, service contracts, quotations, invoices, payment requisition form and handle other administrative paperwork.
• Ensure timely renewal of relevant licenses (e.g. SFA, electrical, fire safety).
• Handle routine maintenance activities including but not limited to Air-conditioning servicing, Fire extinguisher renewal, Pest control services and etc.
• Prepare monthly reports and service updates.

5. Stakeholder Communication

• Address outlet-related feedback and provide timely resolution in a professional manner.
• Liaise with mall management and internal operations teams as required.
• Support other facility-related and project initiatives as assigned.

Requirements

• Candidates must possess at least a Diploma in relevant field.
• Experience in Interior Design, renovation project and possess 3D Max and Auto Cad skills (Graphic) is a must for this position.
• Resourceful, highly motivated and able to work independently.
• Cooperative and helpful with other team members.
• A good team player with good inter-personal and communication skill.
• Capable of managing multiple projects simultaneously with flexibility to address operational inquiries, including weekends and public holidays, when necessary.
• Graduate with design proficiency are welcome to apply.
• Able to commence immediately or within short notice will be added advantage.
• We regret that only shortlisted candidates will be notified.