Senior Procurement Specialist

Foodmax; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

FoodMax in Singapore is seeking a Senior Vegetable Sourcing lead to ensure stable supply, competitive pricing, and high quality across our vegetable category. You will manage direct procurement and supplier onboarding to fuel our B2B platform.

You will build a diversified supplier base across Malaysia, Thailand, China, and local SG farms; negotiate terms, monitor stock, and coordinate with warehouse teams to minimise waste and stockouts.

Qualifications

• 3–5 years of procurement or sourcing experience in fresh vegetables.
• Familiarity with Pasir Panjang Wholesale Centre operations and pricing dynamics.
• Established network of vegetable suppliers across at least two origins (e.g., Malaysia, Thailand, China, SG).
• Strong negotiation skills to secure competitive pricing and favourable terms.
• Hands-on approach: visiting wholesale markets early morning and meeting suppliers.
• Proficiency in Excel/Google Sheets to track costs, margins, and KPIs.
• Good English; Mandarin proficiency is a strong advantage.
• Legally eligible to work in Singapore (Citizen, PR, or valid work pass).

Responsibilities

• Monitor daily stock levels of key vegetable SKUs and address shortage risks.
• Build and maintain a diversified supplier base across multiple origins to reduce dependency.
• Negotiate purchase prices, payment terms, and volume commitments with suppliers.
• Analyse landed cost components to identify margin improvement opportunities.
• Support pricing strategy discussions with data-driven recommendations.
• Coordinate with warehouse on receiving, storage, and FIFO to minimise spoilage.
• Guide onboarding and evaluation of third-party suppliers for the platform.
• Ensure compliance with SFA food safety requirements.

Skills

Procurement

Sourcing

Negotiation

Excel

English

Mandarin

Work eligibility

Tools

ERP Systems

Job description

About FoodMax

FoodMax is a B2B food supply platform serving F&B businesses across Singapore. We operate a hybrid model combining direct procurement and warehousing with a third-party supplier marketplace, helping restaurants, caterers, central kitchens, and hawker stalls source quality ingredients at competitive prices.

Role Overview

As Senior Vegetable Sourcing, you will be responsible for ensuring stable supply, competitive pricing, and consistent quality across our vegetable category. You will manage two parallel sourcing channels:

• Direct Procurement: Source vegetables from wholesalers, importers, and farms; manage inventory in our warehouse to fulfill platform orders.
• Supplier On-boarding: Identify, evaluate, and onboard third-party suppliers onto the FoodMax platform, enabling them to sell directly to our customers.

Key Responsibilities

Supply Stability & Assortment Management

• Monitor daily stock levels of key vegetable SKUs; proactively identify and address shortage risks before they result in stockouts on the platform.
• Build and maintain a diversified supplier base across multiple origins (Malaysia, Thailand, China, local SG farms) to reduce source dependency.
• Track seasonal availability patterns and adjust sourcing plans accordingly.
• Coordinate with warehouse team on receiving, storage conditions, and FIFO rotation to minimise spoilage.
• Conduct regular price benchmarking against Pasir Panjang Wholesale Centre market rates and competing B2B platforms.
• Negotiate purchase prices, payment terms, and volume commitments with suppliers.
• Analyse landed cost breakdowns (purchase price, freight, handling, wastage) to identify margin improvement opportunities.
• Support pricing strategy discussions with data-driven recommendations.

Quality Assurance

• Establish and communicate clear quality specifications for each vegetable SKU (grade, size, freshness, packaging).
• Conduct incoming goods inspections and work with suppliers to resolve quality issues promptly.
• Track supplier quality performance over time; initiate corrective actions or supplier replacement where needed.
• Ensure all sourced products comply with SFA food safety requirements.
• Identify potential third-party vegetable suppliers suitable for onboarding onto the FoodMax platform.
• Evaluate supplier capabilities including product range, delivery capacity, quality consistency, and food safety compliance.
• Guide new suppliers through the onboarding process, providing support on platform tools, listing standards, and service expectations.
• Monitor onboarded supplier performance metrics (fulfilment rate, defect rate, response time) and conduct periodic reviews.

Data & Reporting

• Maintain accurate records of supplier contracts, pricing agreements, and purchase orders.
• Generate weekly reports on category performance: stockout rates, average margin, supplier reliability scores, and price trend analysis.
• Use platform sales data to forecast demand and optimise purchasing decisions.

Requirements

Must-Have

• 3-5 years of procurement or sourcing experience in fresh vegetables , ideally within Singapore's wholesale, distribution, or B2B food supply sector.
• Familiarity with Pasir Panjang Wholesale Centre operations, key traders, and pricing dynamics.
• Established network of vegetable suppliers across at least two major sourcing origins (e.g., Malaysia Cameron Highlands, Thailand, China Yunnan/Shandong, local SG farms).
• Strong negotiation skills with demonstrated ability to secure competitive pricing and favourable terms.
• Hands-on approach — comfortable visiting wholesale markets early morning, inspecting goods at warehouse, and meeting suppliers face-to-face.
• Proficiency in spreadsheet-based analysis (Excel / Google Sheets); able to track costs, margins, and supplier KPIs independently.
• Good command of English (written and spoken). Mandarin Chinese proficiency is a strong advantage for communicating with China-origin suppliers.
• Legally eligible to work in Singapore (Singapore Citizen, PR, or valid work pass).

Nice-to-Have

• Experience with B2B e-commerce platforms, marketplace models, or food-tech startups.
• Knowledge of cold chain logistics and fresh produce shelf-life management.
• Familiarity with SFA food safety regulations and import permit processes.
• Experience onboarding or managing third-party sellers on a platform.
• Basic understanding of inventory management systems or ERP tools.