Senior Payroll Specialist

GOODNOTES PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A growing tech company in Singapore is seeking a Payroll Specialist to oversee multi-country payroll operations. This role involves ensuring compliance with local laws and managing relationships with payroll vendors and EOR partners. Candidates should have experience in payroll management and systems implementation, particularly with Workday. The position offers meaningful equity, flexible working conditions, and competitive benefits including health insurance and personal development budgets.

Benefits

Meaningful equity

Flexible working hours

Medical insurance for dependents

Personal development budget

Sponsored visits to offices

Qualifications

• Proven experience managing payroll across multiple countries.
• Hands-on experience working with external payroll vendors.
• Strong knowledge of payroll compliance and tax laws.
• Experience with payroll-related systems or HRIS.
• Exceptional attention to detail and accuracy.

Responsibilities

• Oversee and process payroll for all employees across multiple countries.
• Ensure accuracy and compliance with local laws.
• Collaborate with external payroll vendors to run payroll cycles.
• Maintain accurate payroll records and documentation.
• Manage employee expense reimbursements.

Skills

Managing payroll across multiple countries

Working with payroll vendors and EOR partners

Payroll compliance and tax laws

Experience with HRIS systems

Communication and collaboration skills

Attention to detail

Tools

Workday

Job description

At Goodnotes, we believe that every individual holds untapped potential waiting to be unleashed. By reimagining the way we interact with information, we’re merging human creativity with the breakthrough capabilities of AI. Our renewed vision and mission drive us to create the best medium for human and AI collaboration, empowering users to explore new dimensions of productivity, creativity, and learning. Join us on this journey as we transform digital note-taking into an inspiring and innovative experience.

Our Values:

Dream big
- Be visionary, strategic, and open to innovation
Build great things
- Work in service of our users, always improving and pushing higher
Operate like an owner
- Propel company success and impact with an entrepreneurial mindset
Win like a sports team
- Be trusting and collaborative while empowering others
Learn and grow fast
- Never stop learning and iterate fast
Share our passion
- Share ideas and practice enthusiasm and joy
Be user obsessed
- Empathetic, inquisitive, practical

About the role:

As a Payroll Specialist, you will be responsible for ensuring accurate, compliant, and timely payroll operations across all countries where Goodnotes operates. You will collaborate with payroll vendors and Employer of Record (EOR) partners to manage payroll tickets, adjustments, expenses, and invoicing.

In addition to day-to-day payroll activities, you will play a key role in the Workday integration project, working closely with cross-functional teams to ensure seamless integration between our payroll processes and Workday.
This is a 1-year fixed-term role, ideal for someone with strong attention to detail, excellent communication skills, and experience handling multi-country payroll and systems implementation.

This is the role for you, if you’re excited to work on the things listed below:

Payroll Management

• Oversee and process payroll for all employees across multiple countries.

• Ensure accuracy and compliance with local laws and company policies.

• Collaborate with external payroll vendors to run payroll cycles smoothly and on schedule.

• Maintain accurate payroll records and documentation

• Preparation of annual tax statements

Vendor & EOR Management

• Liaise with payroll vendors to resolve issues and implement process improvements.

• Work closely with Employer of Record (EOR) partners to manage payroll-related tickets and employee queries.

Compensation Adjustments

• Support payroll changes related to performance reviews, promotions, and level-up adjustments.

• Ensure all updates are accurately reflected in payroll cycles and reporting.

Expenses & Invoicing

• Manage and process employee expense reimbursements.

• Oversee invoicing related to payroll and EOR services.

• Partner with Finance to reconcile payroll and invoicing discrepancies.

Workday Integration Project

• Collaborate with internal teams and external vendors on the Workday implementation and integration project.

• Ensure accurate mapping of payroll data and workflows within Workday.

• Test and validate payroll processes in Workday before go-live.

• Provide payroll expertise to guide system configuration and process improvements.

Compliance & Reporting

• Ensure payroll compliance with tax regulations and labor laws in all operating countries.

• Generate reports for Finance, People Operations, and leadership teams to support decision-making.

The skills you will need to be successful in the above:

Required:

• Proven experience managing payroll across multiple countries.

• Hands-on experience working with external payroll vendors and EOR partners.

• Strong knowledge of payroll compliance, tax laws, and reporting standards.

• Experience with payroll-related systems or HRIS, with the ability to troubleshoot and support integrations.

• Excellent communication and collaboration skills.

• Exceptional attention to detail and accuracy.

Preferred:

• Experience working on Workday implementation or integrations, particularly in payroll or People operations.

• Previous experience in a fast-growing tech company or startup environment.

• Familiarity with remote workforce management and global payroll complexities.

The interview process:

1. Introductory Call – A conversation with a member of our Talent Acquisition team. We will learn more about your background, what excites you about the role and why you’d like to join Goodnotes.

2. Live Payroll Working Session

3. Role-Specific Interview – A discussion with someone from the People Ops team to dive deeper into your experience, skills, and approach to payroll along with an opportunity to demonstrate your payroll expertise through a practical exercise.

4. Interview with the Hiring Manager – A conversation focused on your fit for the role and team.

5. Panel Interview – A discussion with a few cross-functional team members to understand how you collaborate and approach problem-solving.

What’s in it for you:

• Meaningful equity in a profitable tech-startup

• Budget for things like noise-cancelling headphones, setting up your home office, personal development, professional training, and health & wellness

• Sponsored visits to our Hong Kong or London office every 2 years

• Company-wide annual offsite

• Flexible working hours and location

• Medical insurance for you and your dependents