Senior/ Operations Admin Executives (Hospitality)

COLIWOO PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A property management company in Singapore is seeking an experienced operations administrator. The role involves managing daily operations, liaising with residents, coordinating invoicing, and maintaining records. Candidates should have a diploma in hospitality and at least 2 years of relevant experience. Proficiency in MS Office is required, and immediate availability is preferred.

Qualifications

• At least 2 years of experience in student hostel/serviced office operations management.
• Experience in property/facilities management or front desk is advantageous.
• Candidates who can start immediately or on short notice preferred.

Responsibilities

• Manage day-to-day administrative operations within the property.
• Establish communication with co-living residents regarding tenancy.
• Coordinate invoicing and payment collection from residents.
• Monitor payment arrears and follow up with residents.
• Liaise with Finance team for invoicing and refunds.

Skills

Interpersonal skills

Analytical skills

Presentation skills

Service orientation

Team player

Education

Minimum Diploma in Hospitality or relevant field

Tools

MS Office

Job description

Job Responsibilities

• Responsible for the administrative aspects of our day-to-day operations within the property
• Establish a professional communication with our co-living residents, including managing tenancy related enquiries, requests, pre-termination and lease transfers
• Manage tenancy related documentations including tenancy agreements, personal information and rental collection particulars of the residents, security deposits and other important documents.
• Upkeep residents' records on our property management system
• Coordinate the monthly invoicing and payment collection from residents.
• Monitor payment arrears and follow-up with the respective residents to ensure payments are made promptly
• Liaise with Finance team on issuing monthly and ad hoc invoices, and security deposit refunds
• Monitor day-to-day functionality of the facilities and liaise with in-house / external team on operational matters when necessary
• Inventory management and keep record of office supplies
• Perform any other ad-hoc assignments as assigned from time to time

Requirements

• Minimum Diploma in Hospitality or relevant field.
• At least 2 year(s) of experience in student hostel / serviced office operations management.
• Experience in property / facilities management or front desk would be advantageous.
• Good team player with interpersonal, analytical, presentation skills.
• Service-orientated with pleasant disposition.
• Experience in using MS Office.
• Candidates who is able to start work immediately or on short notice would be preferred.

We regret that only shortlisted candidates will be notified.