Senior Officer/Officer, Operations Admin Support, Commodity and Structured Trade Operations, In[...]

300005 Chief Executive's Office_00002555; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial institution in Singapore is seeking a Senior Officer/Officer for Operations Admin Support within its Commodity and Structured Trade Operations. The role involves managing daily scanning, categorizing Trade Finance documents, and ensuring accurate archiving processes. The ideal candidate should have excellent organizational and communication skills, proficiency in MS Office, and experience in handling export-import documentation. This full-time position offers a competitive salary and benefits package.

Benefits

Competitive salary

Dynamic work environment

Professional development opportunities

Qualifications

• Strong organizational and time-management skills are essential.
• Proficiency in MS Office and document management is required.
• Experience in document scanning and archiving is advantageous.

Responsibilities

• Perform daily scanning of all Trade Finance related documents.
• Ensure accuracy and categorization of scanned documents.
• Manage monthly archiving of bank-related files.

Skills

Organizational skills

Time-management skills

Proficiency in MS Office

Attention to detail

Strong communication skills

Tools

Document management systems

Job description

Job Description - Senior Officer/Officer, Operations Admin Support, Commodity and Structured Trade Operations, Institutional Banking Group Operations (IBGO), Group Operations (WD72640)

Job Description

Senior Officer/Officer, Operations Admin Support, Commodity and Structured Trade Operations, Institutional Banking Group Operations (IBGO), Group Operations - ( WD72640 )

Business Function

Group Technology and Operations (T&O) enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability and innovation. In Group T&O, we manage the majority of the Bank's operational processes and inspire to delight our business partners through our multiple banking delivery channels.

Responsibilities

• Perform daily scanning of all Trade Finance related documents.
• Ensure that scanned documents are legible, accurate, and appropriately categorized.
• Collaborate with relevant teams to ensure the timely processing and availability of scanned documents.
• Safeguard all export Letters of Credit (LC) by maintaining secure physical and/or electronic storage.
• Track the validity, amendments, and status of each LC.
• Ensure that LCs are easily accessible and available to authorized personnel when needed.
• Generate and submit the Hourly IMEX (Import/Export) reconciliation report.
• Ensure that the report is accurate and reflects the real-time status of operations.
• Submit reports promptly and elevate any concerns or discrepancies to the relevant supervisor.
• Manage the monthly archiving of bank-related files and documents in an organized manner.
• Ensure that all documents are filed according to established standards and accessible when required.
• Assist in retrieving archived files upon request and ensure smooth retrieval processes.
• Administer the monthly departmental stationery purchase process, ensuring supplies are ordered and stocked timely.

Requirements

• Strong organizational and time-management skills.
• Proficiency in MS Office and document management systems.
• Experience in document scanning and archiving processes.
• Attention to detail and ability to handle multiple tasks efficiently.
• Strong communication skills to collaborate with internal teams.
• Knowledge of export and import documentation processes is preferred.

Preferred Qualifications

• Familiarity with bank-related documentation and the export-import sector.
• Previous administrative experience in a similar field.

Apply Now

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

Primary Location

Job

Operations

Schedule

Regular

Employee Status

Full-time

Job Posting

Mar 5, 2025, 12:00:00 AM