Senior Manager / Manager (Office Services)

Communicable Diseases Agency (CDA); Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A public health agency in Singapore seeks a Senior Manager / Manager (Office Services) to manage office operations and develop sustainability initiatives. The ideal candidate has at least 2 years in office administration, strong analytical and interpersonal skills, and is adept at multi-tasking in a dynamic environment. Responsibilities include policy implementation, vendor oversight, and promoting safety awareness within the organization.

Qualifications

• At least 2 years of relevant working experience in office administration is preferred.
• Prior experience in planning and implementing sustainability initiatives is advantageous.
• Familiarity with Government Instruction Manual on Procurement is a plus.

Responsibilities

• Manage day-to-day office operations and services for CDA divisions.
• Oversee office facilities and ensure maintenance.
• Develop and implement office service policies and procedures.
• Support sustainability initiatives within CDA offices.
• Promote safety awareness and coordinate business continuity planning.

Skills

Analytical skills

Problem-solving skills

Stakeholder management

Communication skills

Interpersonal skills

Team player

Education

Tertiary qualification in any discipline

Job description

As Senior Manager / Manager (Office Services) of the Communicable Diseases Agency (CDA), you will be involved in the setting up and management of the office services function in the agency.

You will be working in a fast-paced and dynamic environment that would require the ability to manage multiple priorities and stakeholders at the same time for a smooth transition to the CDA.

What you will be working on

• Be involved in the day to day running of CDA’s office operations and the provision of office services to CDA divisions, including managing key facilities-related contracts
• Oversee the relevant vendors to ensure the office facilities are well-maintained
• Propose innovative processes to increase operational efficiency and streamline office processes
• Develop and implement various office service policies and procedures
• Support the implementation of Greengov.sg initiatives for CDA’s offices and ensure CDA complies with the necessary rules, regulations and requirements
• Promote awareness of sustainability in the organisation through the development and implementation of internal communications strategy
• Be involved in the preparation of CDA’s annual sustainability disclosures
• Coordinate business continuity planning and other crisis management matters, including maintaining the business continuity plan and promoting fire safety awareness for the organisation

The jobholder may be activated for duty on weekends and after office hours, as and when the need arises.

What we are looking for

Job Requirements

• At least 2 years of relevant working experience in office administration is preferred
• Tertiary qualification in any discipline
• Prior experience in planning and implementing sustainability initiatives and sustainability reporting will be an added advantage
• Familiarity with Government Instruction Manual on Procurement will be an added advantage
• Strong analytical, critical thinking and problem solving skills
• Effective stakeholder management, communication and interpersonal skills to co-create solutions
• Good team player
• Independent and self-driven with the ability to multi-task in a dynamic and fast-paced environment and perform under pressure and tight timelines