Senior Manager / Manager, Office Planning & Management, NSCC

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading research organization in Singapore is seeking an Office Planning and Management officer to oversee daily operations of its office and facilities. Responsibilities include managing maintenance, ensuring compliance with safety regulations, and coordinating space planning. Applicants should have at least 3 years of relevant experience and strong analytical and communication skills. Proficiency in MS Office is essential.

Qualifications

• At least 3 years of relevant experience in business administration, facilities, and project management.
• Background in managing Data Centres or government facilities space planning would be advantageous.
• Able to adapt to fast-paced environment and deliver results under tight timelines.

Responsibilities

• Oversee maintenance, repairs, and upkeep of office premises.
• Ensure compliance with health and safety regulations.
• Manage security and emergency procedures.
• Coordinate space planning and office moves.
• Ensure smooth office operations and manage supplies.

Skills

Analytical skills

Communication skills

Interpersonal skills

Stakeholder engagement

Ability to multi-task

Ability to work under pressure

Tools

MS Office applications

Job description

We are looking for Office Planning and Management officer to be part of NSCC Corporate Services. Primary tasks encompass overseeing the day to day operations of our office and facilities.

Job Responsibilities:

Facilities Management

1. Oversee the maintenance, repairs, and general upkeep of office premises and facilities.
2. Ensure compliance with health and safety and environmental regulation.
3. Manage office security, access control and emergency procedures.
4. Coordinate space planning, office moves, and workstation assignment.
5. To act as POC with HQ A*STAR SpIA, LCAM if there are any queries from the ground.

Office Admin Management

1. Ensure smooth office day to day operations and managing supplies, utilities, and equipment.
2. Review and implement SOPs to improve efficiency.
3. Coordinate with IT and HR functions for employee onboarding and office setup.
4. Managing of budget and provision of office and pantry maintenance, supplies and services etc.

Space Planning

1. Space planning for organisation to meet the needs of the growth of manpower
2. Long term planning for space, infrastructure and administration for future grants.
3. Assist in other duties as assigned.

Job Requirement

• At least 3 years of relevant experience in business administration, facilities and project management;
• Background in managing Data Centres / government facilities space planning would be advantageous.
• Strong analytical, communication, interpersonal and stakeholder engagement skills.
• Able to work under pressure and adapt to fast paced environment.
• Able to multi-task and delivery results under tight timelines.
• Good command of MS Office applications.