Senior Manager / Manager, Office Planning & Management, NSCC

A*STAR Research Entities (A*STAR); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A research institution in Singapore is seeking an Office Planning and Management officer to oversee daily operations of its office and facilities. The ideal candidate will have at least 3 years of relevant experience in business administration or facilities management and possess strong analytical and communication skills. This role involves managing maintenance, compliance, security, and space planning, ensuring efficient office functions.

Qualifications

• At least 3 years of relevant experience in business administration or facilities management.
• Ability to work under pressure and adapt to fast-paced environments.
• Proven capability to manage multiple tasks and deliver results under tight timelines.

Responsibilities

• Oversee the maintenance and upkeep of office premises.
• Ensure compliance with health and safety regulations.
• Manage office security and emergency procedures.
• Coordinate office moves and workstation assignments.
• Ensure smooth operations by managing supplies and utilities.

Skills

Analytical skills

Communication skills

Interpersonal skills

Stakeholder engagement

MS Office applications

Job description

We are looking for Office Planning and Management officer to be part of NSCC Corporate Services. Primary tasks encompass overseeing the day to day operations of our office and facilities.

Job Responsibilities:

Facilities Management

1. Oversee the maintenance, repairs, and general upkeep of office premises and facilities.
2. Ensure compliance with health and safety and environmental regulation.
3. Manage office security, access control and emergency procedures.
4. Coordinate space planning, office moves, and workstation assignment.
5. To act as POC with HQ A*STAR SpIA, LCAM if there are any queries from the ground.

Office Admin Management

1. Ensure smooth office day to day operations and managing supplies, utilities, and equipment.
2. Review and implement SOPs to improve efficiency.
3. Coordinate with IT and HR functions for employee onboarding and office setup.
4. Managing of budget and provision of office and pantry maintenance, supplies and services etc.

Space Planning

1. Space planning for organisation to meet the needs of the growth of manpower
2. Long term planning for space, infrastructure and administration for future grants.
3. Assist in other duties as assigned.

Job Requirement

• At least 3 years of relevant experience in business administration, facilities and project management;
• Background in managing Data Centres / government facilities space planning would be advantageous.
• Strong analytical, communication, interpersonal and stakeholder engagement skills.
• Able to work under pressure and adapt to fast paced environment.
• Able to multi-task and delivery results under tight timelines.
• Good command of MS Office applications.