Senior HR Executive

NVISUALLY ACADEMY PTE. LTD.; Singapore; On-site; SGD 44,640 - 78,120; Full time

Benefits offered by this job

Career growth opportunities

Staff discounts and medical benefits

Professional development

Collaborative work environment

Exposure to diverse HR functions

Job summary

INITIA GROUP is seeking a Senior HR Executive to manage the full employee life cycle in Singapore, including onboarding, payroll, and statutory compliance under local employment laws. The role emphasizes accuracy, confidentiality, and stakeholder collaboration across HR functions.

You will mentor junior staff, support HR process improvements, and contribute to organizational initiatives, ensuring payroll accuracy, compliant records, and timely reporting.

Qualifications

• Bachelor’s degree in psychology, business administration, or a related field.
• 3–5 years of HR experience.
• Experience in payroll processing and HR operations; work pass experience is a plus.
• Knowledge of Singapore employment laws and HR best practices.
• Excellent communication and interpersonal skills.
• Strong organizational, analytical, and time management abilities.
• Ability to handle confidential information with integrity.
• Proactive, detail-oriented, and results-driven.

Responsibilities

• Oversee full employee life cycle from onboarding to offboarding.
• Administer payroll, salary movements, and compliance with statutory regulations.
• Prepare and submit CPF contributions, tax submissions, and related requirements.
• Maintain accuracy of employee records and HR databases.
• Draft and manage employment letters and related documentation.
• Handle work pass applications, renewals, and MOM quota compliance.
• Manage foreign staff administration including medical and insurance matters.
• Contribute to HR projects, process improvements, and initiatives.
• Provide guidance on employee relations and conflict resolution.
• Support group employee insurance programs and HR reporting.

Skills

Payroll processing

Employee relations

Work pass administration

Singapore employment laws

Communication

Organizational skills

Confidential information handling

Detail-oriented

Education

Bachelor’s Degree in Psychology, Business Administration, or related field

Job description

JOB SUMMARY/ JOB OVERVIEW :

The Senior HR Executive oversees the full spectrum of HR functions, including the entire employee life cycle from onboarding to offboarding, while ensuring accurate payroll processing, compliance with Singapore statutory regulations, and effective employee relations. This role also supports HR process improvements, mentors junior team members, and contributes to organizational initiatives, requiring strong accountability, attention to detail, and the ability to manage multiple responsibilities efficiently in line with local employment laws.

DUTIES & RESPONSIBILITIES:

• Manage and oversee the full employee life cycle, from onboarding to offboarding, ensuring smooth and compliant processes.

• Administer and execute a full spectrum of HR functions including salary administration, employee movements (transfers, promotions, confirmations, resignations), and compliance with statutory regulations.

• Take ownership of payroll processing, ensuring accuracy and timeliness, including commissions, incentives, allowances, and reimbursements.

• Prepare and submit CPF contributions, Income Tax (IR21, IR8A), and other statutory requirements in compliance with regulations.

• Maintain and ensure the accuracy of employee records and HR databases.

• Draft, review, and ensure proper documentation of all employment-related letters such as contracts, confirmation letters, termination letters, increment letters, and bonus letters.

• Handle work pass applications, renewals, cancellations, and quota monitoring in compliance with MOM regulations.

• Oversee foreign staff management, including medical check-ups, insurance administration, government portal updates, and overall compliance.

• Support and lead HR projects, process improvements, and HR initiatives to enhance operational efficiency.

• Provide guidance on employee relations matters, including grievance handling, counseling, and conflict resolution.

• Manage Group Employee Insurance plans and ensure timely updates on employee movements.

• Prepare HR reports, analytics, and government survey submissions as required.

• Provide mentorship or guidance to junior HR team members when necessary.

QUALIFICATIONS:

• Bachelor’s Degree in Psychology, Business Administration, or a related field.

• Minimum of 3–5 years of relevant experience in Human Resources.

• Experience in payroll processing and HR operations; experience in work pass administration is an advantage.

• Good working knowledge of Singapore employment laws and HR best practices.

• Excellent communication and interpersonal skills.

• Strong organizational, analytical, and time management abilities.

• Ability to work independently and handle confidential information with integrity.

• Proactive, detail-oriented, and result-driven.

KEY DELIVERABLES:

• Accurate and timely payroll processing, including CPF and tax submissions.

• Effective and compliant management of the full employee life cycle.

• Up-to-date and accurate employee records and HR documentation.

• Efficient handling of work pass applications and foreign employee management.

• Strong employee relations support and resolution of workplace concerns.

• Continuous improvement of HR processes and successful execution of HR initiatives.

BENEFITS:

• Career growth opportunities within a leading lifestyle group in Singapore and Malaysia.

• Staff discounts, birthday vouchers, annual leave, and medical benefits.

• Professional development and continuous learning opportunities.

• Collaborative and inclusive work environment.

• Exposure to diverse HR functions across multiple industries.

ABOUT US

INITIA GROUP is one of the biggest brand concept leaders in Singapore & Malaysia. We have been in the beauty and F&B industry for years and are now in Art, Retail, and Photo Studios. We are a fast-paced growing company, bringing all unique and on-trend concepts. We have a lot of expansions going on and we need additional talents in our growing family.

If you’re excited about our company’s vision for this position, we’d like to hear from you.

You may visit our website to learn more about us: https://initia.sg/

Join us as we make the impossible possible.