Senior HR Executive

PERSOL; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A global staffing firm in Singapore is seeking an Administrative Coordinator to manage communications, procurement, and event management tasks. The ideal candidate will have a Bachelor's degree in a related field and possess strong organisational abilities, excellent communication skills, and experience in administrative roles. This role offers a dynamic environment with opportunities to support corporate communications initiatives.

Qualifications

• Experience in administrative roles.
• Ability to work independently and prioritise tasks.

Responsibilities

• Assist in managing multiple email accounts and responding to queries.
• Support the procurement process for corporate communications needs.
• Assist in managing contract variations and renewals.
• Process and monitor invoice-related matters.
• Coordinate ticket distributions for corporate events.
• Arrange event management services for communications events.
• Upload and manage multimedia content on various platforms.
• Support IT-related administrative tasks.
• Maintain records and documentation for corporate communications activities.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Proficiency in office productivity software

Adaptability

Education

Bachelor Degree in Human Resource, communications, or related fields

Job description

Job Summary

Working Hours: 8.30AM – 6.00PM (Mon to Thurs), 8.30AM – 5.30PM (Friday)

Responsibilities

Communications Coordination Work

Assist in managing multiple email accounts, including responding to queries from the Quality Service Manager (QSM) email account and other shared mailboxes. Support tasks such as responding to grantee enquiries, checking logo placements, managing EDM distribution, and other communications-related coordination work.

Procurement

Facilitate the procurement process for corporate communications needs, including preparation of requirement specifications, liaison with procurement colleagues, submission for approval and overall management of the entire procurement process.

Contract Variations

Assist in managing contract variations and renewals related to corporate communications services and vendors.

Payment Processing

Assist in processing and monitoring invoice-related matters between vendors and our finance team.

Ticket Distributions

Coordinate the distribution and coordination of various tickets for corporate events, ensuring accurate record-keeping and timely delivery.

Event Management

Arrange various event management services for communications events, launches and meetings, including invitations, RSVPs, catering, vendor coordination and budget management.

Multimedia Content Management

Upload and manage videos on channels such as YouTube, office screen, website etc, ensuring content is up-to-date, organised, and aligned with corporate communication objectives.

IT-related Administrative Tasks

Support IT-related administrative tasks, such as managing access permissions, and liaising with IT support teams.

Whole-of-Government Coordination Tasks

Support public service requests for information, such as translation terms, internship coordination tasks and others as they may occur.

Paperwork and Documentation

Maintain accurate and up-to-date records, documentation, and filing systems for corporate communications activities, ensuring compliance with organisational policies and procedures.

Requirements

• Bachelor Degree in Human Resource, communications, or other related fields.
• Experience in administrative roles
• Strong organisational and multitasking abilities, with a keen attention to detail.
• Excellent communication and interpersonal skills, with ability to collaborate effectively with internal teams and external vendors.
• Proficiency in office productivity software and multimedia platforms, with a willingness to learn new tools and technologies.
• Ability to work independently, prioritise tasks, and meet deadlines in a fast-paced environment.
• A proactive and adaptable approach to handling diverse administrative responsibilities.