Senior Executive, Teaching Assignment & Graduation Matters

Nanyang Technological University Singapore; Singapore; On-site; SGD 72,000 - 96,000; Full time

Job summary

Nanyang Technological University Singapore seeks an accomplished administrator to lead the end-to-end PTL appointments, contracts and service agreements, manage budgets and TA deployment, and ensure compliance with university policies.

You will administer student processes, collaborate with multiple units, and drive process improvements and data-driven reporting to support strategic objectives.

Qualifications

• Degree in any discipline.
• Understanding of academic administration processes and policies.
• Experience with HR and Finance systems (e.g. Workday) and student information systems.
• Knowledge of budgeting, contract management and data governance.
• Awareness of audit/compliance in higher education or public sector.
• Administrative experience in academic, research or public sector.
• Proven track record in HR/contract documentation, budget tracking or student administration.
• Exposure to multi-stakeholder coordination between academic staff, HR, Finance and students.

Responsibilities

• Lead end-to-end administration of PTL appointments, contracts and service agreements.
• Manage PTL budget, remuneration processes and workforce resource planning.
• Oversee Teaching Assistant (TA) allocation and deployment.
• Administer student academic processes (Leave of Absence, MOOC credit transfers) per university policies.
• Ensure governance, financial, audit and data management compliance.
• Collaborate with Schools, HR, Finance and central offices for timely service delivery.
• Analyse operational and financial data for management reporting and planning.
• Review, streamline and digitalise administrative processes for efficiency.
• Develop and maintain SOPs, documentation and records for audit readiness.
• Foster strong stakeholder relationships and provide responsive administrative support.

Skills

Stakeholder coordination

Budgeting principles

Contract management

Data governance

Administrative experience

Education

Bachelor's degree in any discipline

Tools

Workday

Student information systems

Job description

Key Responsibilities:

• Lead the end-to-end administration of Part-Time Lecturer (PTL) appointments, contracts and service agreements.
• Manage the PTL budget, remuneration processes and workforce resource planning.
• Oversee Teaching Assistant (TA) allocation and deployment to support teaching requirements.
• Administer student academic processes, including Leave of Absence, MOOC credit transfers and other academic requests, in accordance with university policies.
• Ensure compliance with governance, financial, audit and data management requirements.
• Collaborate with Schools, HR, Finance and other central offices to ensure timely and effective service delivery.
• Analyse operational and financial data to support management reporting, resource planning and informed decision-making.
• Review, streamline and digitalise administrative processes to improve operational efficiency and service quality.
• Develop and maintain standard operating procedures, documentation and records to ensure consistency and audit readiness.
• Foster strong stakeholder relationships and deliver responsive, customer-focused administrative support in alignment with the School’s strategic objectives.

Other duties: handling role-base email accounts, answering student enquiries, participating in events eg. orientation and counter duties, formatting of exam question papers, checking of marked exam scripts, preparing certification letters, booking of facilities and fault reporting etc.

Overall Role Outcome

The role delivers effective governance and operational oversight across faculty workforce, financial, student and teaching support administration, ensuring that resources are well managed, processes are compliant and efficient, and stakeholders receive timely and high-quality support. The role also contributes to the School’s longer-term operational sustainability through process standardisation, digitalisation, data-driven planning and continuous improvement.

Requirements:

• Recognized degree in any discipline.
• Sound understanding of academic administration processes and university policies, particularly in areas such as faculty appointment, student records, and budget management.
• Familiarity with HR and Finance systems (e.g. Workday) and student information systems.
• Working knowledge of budgeting principles, contract management, and data governance.
• Awareness of audit and compliance requirements within a higher education or public sector environment.
• Administrative experience in an academic, research, or public sector setting.
• Proven track record in managing contract or HR-related documentation, budget tracking, or student administration.
• Exposure to multi-stakeholder coordination, e.g. between academic staff, HR, Finance, and students, would be highly valued.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU