Senior Executive, Purchasing

The National Kidney Foundation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A health-focused organization in Singapore is looking for a Procurement Specialist to manage their end-to-end procurement processes. The ideal candidate should have at least 3 years of experience in a related field and be skilled in vendor negotiations, contract management, and analytical reporting. This role requires strong interpersonal and problem-solving abilities along with educational qualifications in Business Administration or Supply Chain Management.

Qualifications

• At least 3 years of purchasing related experience in mid-size organization, healthcare preferred.
• Proficient in managing procurement processes, vendor negotiations, and contract management.
• Strong skills in identifying cost-saving opportunities and driving product standardization.

Responsibilities

• Manage end-to-end procurement processes and ensure compliance with organization Policy & Procedure.
• Negotiate with vendors for pricing and terms.
• Monitor supplier performance and contract compliance.

Skills

Vendor negotiations

Procurement processes management

Analytical ability

Interpersonal skills

Organisational skills

Problem-solving

Education

Diploma / Degree in Business Administration

Job description

Overview

The National Kidney Foundation (NKF) is dedicated to promoting kidney health and providing quality, highly subsidised dialysis treatment and holistic care to patients. We strive to be an advocate and integrator for the community, by the community.

While supporting kidney failure patients with quality dialysis and integrated care, NKF’s greater mission lies in preventing or delaying kidney failure through health education, deeper community integration, and strategic partnerships.

As we work toward our Future Forward 2030 vision, we remain committed to: tackling the growing prevalence of kidney failure, enhancing patient support and care, and leveraging technology to improve the efficacy and quality of treatment.

Key Responsibilities

• Manage the end-to-end procurement processes of sourcing, obtaining quotations/bids via invitation to quotes/tenders, evaluation and purchase order processing and ensure that they are performed in accordance to organization Policy & Procedure.
• Perform negotiation with vendors for best price and terms and conditions.
• Add value through product standardization and/or innovative ways of sourcing.
• Monitor and establish contract on time to ensure continuous supply of products and/or services.
• Prepare/review approval papers with internal stakeholders.
• Ensure all purchasing activities are with approved authorities, compliance and conformance to governance, and understanding the risks of non-compliance.
• Build strong positive working relationships, provide procurement support and guidance to business units, and assist to resolve impromptu and urgent users requests.
• Groom new suppliers to expand supplier base through best source and network.
• Generate and analyze purchasing report and data to identify improvement.
• Provide guidance, training and on-going support to internal users and junior executive.

Inventory and Contract Management

• Using inventory data to manage stockholdings and economic ordering quantities.
• Monitor and review contract compliance.
• Managing supplier performance through systematic tracking against pre-determined criteria, and to identify when corrective action needed.

Other Responsibilities

• Secretariat to Tender Committee and Evaluation Committee.
• Other relevant duties as assigned.

Qualifications

• Diploma / Degree Business Administration, Supply Chain Management.
• At least 3 years of purchasing related experience in mid-size organization. Healthcare experience will be an advantage.
• Procurement Expertise: Proficient in managing end-to-end procurement processes, vendor negotiations, and contract management.
• Cost Awareness: Skilled at identifying cost-saving opportunities and driving product standardisation.
• Analytical Ability: Capable of generating and interpreting purchasing reports to recommend improvements.
• Stakeholder Management: Strong interpersonal and communication skills to build positive relationships across teams and suppliers.
• Organisational Skills: Detail-oriented and able to manage multiple tasks, ensuring compliance and timely delivery.
• Problem Solving: Proactive in resolving procurement-related issues and adapting to urgent requests.
• Teamwork & Leadership: Collaborative approach with ability to guide junior colleagues and support internal users.

Personal Attributes That Set You Apart

• Strong interpersonal and communication skills across all levels of staff.
• Effective team player with a collaborative approach.
• Self-motivated with strong problem-solving skills.
• Able to manage multiple tasks and work under pressure.
• Detail-oriented, organised, and results-driven.