Senior Executive (Programme Administration)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading educational services provider in Singapore is seeking a Programme Administrator to manage the daily operations of graduate programmes. The role involves coordinating admissions, liaising with clinics and industry partners, and assisting in event management. Ideal candidates will have 3-5 years' experience in educational administration and strong communication skills. The position offers a 4-month contract with a salary of up to $3,500/month.

Qualifications

• 3-5 years of relevant experience in higher education administration or healthcare/life sciences.
• Experience in postgraduate coursework administration is advantageous.
• Self-motivated and adaptable with a collaborative attitude.

Responsibilities

• Manage day-to-day administration of graduate coursework programmes.
• Oversee admissions process and support recruitment efforts.
• Liaise with TCM clinics and industry stakeholders.
• Assist in financial budgeting and procurement processes.
• Coordinate seminars, workshops, and graduation ceremonies.

Skills

Interpersonal skills

Communication skills

Organizational skills

Microsoft Office applications

Event coordination

Digital marketing

Education

Recognised university degree or polytechnic diploma

Tools

Microsoft Teams

Zoom

Job description

Job Scope:

Programme Administration and Operations

• Manage the day-to-day administration of graduate coursework programmes, including student registration, course enrolment, timetabling, examinations, and graduation matters.
• Maintain accurate and timely programme records, student databases, and documentation in accordance with university policies.
• Coordinate classes and events, ensuring smooth operational and logistical support.

Admissions and Outreach

• Oversee the admissions process, including application review, interview coordination, and offer preparation.
• Support local and regional recruitment and marketing efforts, including information sessions, open houses, and digital campaigns.
• Liaise with the Graduate College, Admissions Office, and other departments on student and admissions-related matters.

Clinical and Industry Coordination

• For MSCMed: Liaise with TCM clinics, hospitals, and supervisors to facilitate clinical training, attachments, and capstone projects; monitor student progress and compliance with requirements.
• For MSBBB: Coordinate industry projects, networking events, and guest lectures with external partners and industry stakeholders.

Financial and Procurement Support

• Assist in programme budgeting, procurement, payment processing, and financial reporting.
• Ensure proper documentation and compliance with NTU’s financial procedures and audit requirements.

Publicity, Events, and Communication

• Maintain and update the programme websites and social media platforms in collaboration with the School’s Marketing team.
• Coordinate seminars, workshops, student orientations, and graduation ceremonies.
• Prepare reports, publicity materials, and communications for internal and external audiences.

Secretariat and General Administration

• Provide secretariat support to programme committees and working groups, including meeting coordination and minute taking.
• Support faculty and external collaborators in programme-related matters.
• Undertake any other duties as assigned by the Manager or School Management.

Requirements:

• A recognised university degree or polytechnic diploma in any discipline.
• At least 3-5 years of relevant experience, preferably in higher education administration or healthcare / life sciences programmes. Entry-level candidates with strong motivation may be considered.
• Prior experience in postgraduate coursework administration will be advantageous.
• Experience in event coordination, industry engagement, and digital marketing will be an advantage.
• Strong interpersonal, communication, and coordination skills.
• Excellent organisational ability, attention to detail, and capability to manage multiple tasks under tight deadlines.
• Proficient in Microsoft Office applications and online communication tools (e.g. Microsoft Teams, Zoom).
• Self-motivated and adaptable, with a positive and collaborative attitude.

Working Hours: Mon to Thu: 8.30am - 5.45pm, Fri: 8.30am - 5.15pm

Contract Period: 4-month contract with the possibility of extension (conversion to full-time employment)

Salary: Up to $3500/month

Location: Nanyang Avenue