Senior Executive, Procurement (2-year contract)

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading academic institution in Singapore is seeking a detail-oriented Senior Executive (Procurement) to manage day-to-day procurement operations in compliance with university policies. This role involves processing purchase requests, coordinating vendor onboarding, and maintaining documentation for audits. Ideal candidates have a degree in Business or Supply Chain, 1-3 years of procurement experience, and familiarity with ERP systems. The position offers opportunities for continuous improvement and user support within the academic environment.

Qualifications

• 1-3 years in procurement or P2P operations preferred.
• Experience in higher education or public sector is advantageous.
• Familiarity with procurement procedures and ERP systems.

Responsibilities

• PR/PO processing and transaction execution.
• Coordinate quotations and publish simple ITQs.
• Maintain retrievable files for audits and grant claims.
• Support vendor registration and verify details.
• Resolve price/quantity variances for timely invoice processing.
• Run standard reports and verify data integrity.
• Provide first-line guidance on UPP thresholds.
• Coordinate training logistics for users.

Skills

Attention to detail

Professional communication

Organization

Stakeholder management

Service-oriented mindset

Education

Bachelor Degree in Business or Supply Chain

CIPS foundational modules/certifications

Tools

Ariba SmartBuy

Microsoft Word

Microsoft Excel

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

We are seeking a service-oriented and detail-driven Senior Executive (Procurement) to execute day-to-day procure-to-pay (P2P) operations in alignment with the University Procurement Policy and Procedures (UPP). You will ensure timely, accurate, and compliant PR/PO processing in Ariba SmartBuy, coordinate quotations and simple ITQs, support vendor onboarding, and maintain complete documentation for audit readiness. You will be a frontline resource to users on policy, process, and system steps, and help sustain clean data for analytics and reporting.

Key Responsibilities

• PR/PO processing and transaction execution
  • Create/check PRs, convert to POs, ensure correct accounts/WBS, delivery terms, and supporting documents in Ariba SmartBuy.
• RFQ/ITQ administration and sourcing support
  • Coordinate quotations, publish simple ITQs, collate supplier responses, and prepare evaluation packs for supervisor approval.
• Documentation, compliance, and audit readiness
  • Maintain complete, retrievable files (quotes, ITQ packs, approvals, PO, DO/GR, invoice, payment proof where required) for audits and grant claims.
• Supplier liaison and onboarding support
  • Support vendor registration; verify tax and banking details; monitor fulfilment and follow up on delivery issues.
• GR/3-way match and invoice issue resolution
  • Work with users and Accounts Payable to clear GR blocks, resolve price/quantity variances, and enable timely invoice processing.
• Data accuracy and reporting support
  • Update trackers, run standard reports, and verify data integrity for KPI/value indicators.
• User guidance and frontline support
  • Provide first-line guidance on UPP thresholds, PO exemptions, and SmartBuy steps; elevate complex cases appropriately.
• Continuous improvement and training logistics
  • Maintain SOPs/checklists, contribute to FAQs, and coordinate training logistics for users.

Qualifications

• Bachelor Degree in Business, Supply Chain, or a related field. CIPS foundational modules/certifications are a plus.
• 1-3 years in procurement or P2P operations preferred; experience in higher education or public sector is advantageous.
• Familiarity with procurement procedures, e-procurement and ERP systems (e.g., Ariba SmartBuy), and proficiency in Microsoft Word and Excel.
• Attributes
  • Strong attention to detail, organisation, and follow-through.
  • Clear, professional communication and stakeholder management.
  • Able to work independently on defined tasks and collaborate effectively within a team.
  • Service-oriented mindset with a focus on timeliness, accuracy, and compliance.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean-Med-Procurement

Employee Referral Eligible:

Job requisition ID : 31158