Senior & Executive Operations cum Personal Assistant

Ang Mo Kio- Thye Hua Kwan Hospital; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking a dedicated professional to support business and operations activities. You will track budgets, ensure documentation compliance, and assist the director with administration and scheduling. The ideal candidate will hold at least a diploma with relevant experience, possess excellent communication skills, and demonstrate great initiative. Join our team to drive continuous improvement initiatives within the hospital.

Qualifications

• Minimum Diploma, preferably a degree in Business Administration or a relevant field.
• Degree holder with 2 years of experience or Diploma with 10 years of experience.
• Proficient in taking minutes, using Microsoft Word and Excel.

Responsibilities

• Participate in executing strategic objectives for the hospital.
• Track budgets across various units.
• Ensure proper documentation compliance in the department.
• Track department KPIs.
• Assist the director with scheduling and managing calendars.
• Take meeting notes and minutes.
• Assist with general administration and clerical duties.

Skills

Taking minutes

Microsoft Word

Microsoft Excel

Interpersonal skills

Communication skills

Initiative

Team player

Time management

Prioritization skills

Education

Diploma or relevant degree

Job description

Job Purpose

To participate in executing strategic objectives to support the business & operations of the hospital and to drive continuous improvement initiatives.

Responsibilities

• Operations:
• Track budgets across the various units.
• Ensure proper documentation compliance in the department.
• Track department KPIs.
• T rack department projects.
• Take on adhoc functions/duties pertaining to operations.
• Personal Assistant Duties:
• Assist the director with scheduling and managing calendars.
• Take meeting notes and minutes.
• Assist with general administration and clerical duties.
• Undertake other task as given.

Requirements

• Minimum Diploma. Preferably degree in BA or any other relevant field.
• Degree holder with 2 years of experience; or Diploma with 10 years of experience.
• Proficient with taking minutes, using Microsoft word and excel.
• Speaks good English.
• Excellent Interpersonal / Communication skills.
• Great Initiative and Team Player.
• Good Time Management and Prioritization skills.