Senior Executive, Operations

Constellar Group Pte Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading events management company in Singapore is looking for an Operations Coordinator to oversee daily operations at Singapore EXPO. The ideal candidate will have at least 3 years of experience in event operations, strong organizational skills, and the ability to handle logistical requirements for high-profile events. This role involves managing the guest experience and ensuring safety compliance during events.

Qualifications

• Minimum 3 years of relevant experience in event operations.
• Knowledge of operations and logistics requirements for events.

Responsibilities

• Oversee daily operations at Singapore EXPO.
• Manage logistical and technical requirements for events.
• Conduct Fire and Safety inspections.
• Support procurement activities.

Skills

Strong organizational skills

Problem-solving under pressure

Attention to detail

Team player

Education

Higher NITEC or Diploma in Events Management

Job description

The Operations team at Singapore EXPO is seeking a dedicated individual to ensure the seamless daily execution of venue activities. This role involves direct participation in managing guest experiences and supporting international events, offering practical experience, fostering cross-functional teamwork, and providing significant career development opportunities in the MICE sector.

Venue and Event Operations

• Oversee daily operations across Singapore EXPO to ensure all public areas, exhibition halls, and event spaces are clean, hazard-free, and ready for guest arrival.

• Coordinate site visit logistics and ensure all event signage is prepared accurately and aligned with branding and wayfinding requirements.

• Conduct pre-event operational checks and lead joint inspections with organisers to ensure smooth handover and takeover of venue spaces.

• Manage and fulfil all logistical and technical requirements requested by Organisers, including equipment setup, service coordination, and event-day support.

• Liaise with cleaning, security, and logistics vendors to ensure services are delivered in line with agreed service levels and timelines.

Drive Safety and Compliance

• Conduct regular Fire and Safety inspections to identify hazards and ensure timely resolution in coordination with Organisers and internal stakeholders.

• Manage crowd control and traffic flow during high-footfall events to uphold safety standards and guest experience.

• Perform duties as a trained First Aider and Company Emergency Response Team (CERT) member, supporting on-site emergency response and preparedness (training provided).

Administration and Operational Support

• Raise and track operational work orders promptly and accurately to support efficient event-related service delivery.

• Support procurement activities, including sourcing quotations, raising purchase orders, coordinating vendor services, and verifying invoices.

• Oversee the scheduling, accuracy, and real-time functionality of digital signage systems to ensure timely and clear communication to visitors.

• Undertake additional duties and cross-functional support tasks as assigned by the Reporting Officer.

Qualifications

• Higher NITEC or Diploma in Events Management or related fields.

• Minimum 3 years of relevant experience in event operations.

• Strong organizational skills and ability to solve problems under pressure.

• High level of integrity and professionalism.

• Relevant experience and knowledge of operations and logistics requirements for events and exhibitions.

• Meticulous, detailed, resourceful, independent and a team player.

• Able to work on rotating shifts including weekends and public holidays.