Senior Executive/Executive, Administration

PERSOL; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading administrative services provider in Singapore is seeking an experienced Administrative Officer to ensure smooth daily operations, maintain documentation, and provide executive support. The ideal candidate will have a diploma or degree in Business Administration, 2-5 years of relevant experience, and proficiency in Microsoft Office. This role offers a dynamic working environment and the opportunity to oversee important administrative tasks.

Qualifications

• 2-5 years of relevant experience in administrative or office management.
• Ability to multi-task and manage time effectively in a fast-paced environment.
• Team player with a professional and service-oriented attitude.

Responsibilities

• Ensure smooth daily operations of the office environment.
• Maintain accurate and up-to-date records of contracts and policies.
• Plan and execute meetings and events to support company objectives.
• Provide high-level administrative support to senior executives.

Skills

Microsoft Office Suite proficiency

Administrative and coordination skills

Excellent communication skills

Organizational skills

Attention to detail

Education

Diploma or Bachelor’s degree in Business Administration or related field

Job description

Job Responsibilities

• Office Administration & Management
  • Ensure smooth daily operations of the office environment and maintain facilities in optimal working condition
  • Oversee general office upkeep, pantry supplies, stationery inventory, and cleanliness
  • Coordinate with vendors and service providers (e.g. cleaning, maintenance, courier) to ensure service quality
  • Manage access cards, seating arrangements, and office equipment allocation
  • Monitor usage and initiate procurement for administrative supplies and assets
  • Assist with document preparation, data entry, and filing of corporate records
  • Ensure consistent application of company admin policies across departments
• Administrative Compliance & Documentation
  • Maintain proper documentation and ensure adherence to internal procedures and policies.
  • Ensure accurate and up-to-date records keeping and filing system of contracts, policies, circulars, and other admin-related documents
  • Support audits or compliance checks by preparing required admin documentation
  • Assist in implementing updates to administrative SOPs and workflows
  • Follow company guidelines and security protocols in handling confidential information
• Meeting and Event Coordination and Support
  • Plan and execute meetings, events, and conferences to support objectives
  • Arrange meeting rooms, equipment, catering, and materials for internal events or senior management meetings
  • Prepare meetings reports whenever necessary
  • Assist in planning and executing corporate events, staff engagement activities, and festive functions
  • Coordinate travel and accommodation arrangements for employees or visitors as needed
  • Provide administrative support during event execution and post-event follow-up
• Executive Support & Communication Management
  • Provide high-level administrative support to senior executives and facilitate effective communication
  • Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives
  • Prepare and review correspondence, reports, presentations, and briefing materials with accuracy and professionalism
  • Act as a liaison between senior management, internal teams, and external stakeholders to ensure smooth information flow
  • Screen and prioritize incoming communications, ensuring timely responses and escalation when necessary

Job Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field
• At least 2-5 years of relevant experience in an administrative or office management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong administrative and coordination skills to manage daily office operations, logistics, and internal support activities efficiently
• Excellent communication and interpersonal skills to interact effectively with internal teams, management, vendors, and external partners
• High level of organization, accuracy, and attention to detail to ensure error-free documentation, record-keeping and compliance with administrative processes
• Ability to multi-task and manage time effectively in a fast-paced environment to handle multiple responsibilities, urgent requests, and tight deadlines simultaneously
• Team player with a professional and service-oriented attitude to collaborate well across departments and maintain high standards of internal service delivery

Working Hours / Location

• Mondays to Fridays : 9.00AM to 6.00PM
• North Bridge Road