Senior Executive, Event Management and Operation Support

Surbana Jurong; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global consulting firm in Singapore seeks a Senior Executive for Event Management and Operation Support. This role involves overseeing venue operations, coordinating logistics for events, and managing leasing matters. Candidates should have 5 to 7 years of experience in building operations and event management, with strong communication and organizational skills. Proficiency in MS Office is required. This position offers a collaborative work environment and the opportunity to contribute to diverse projects.

Qualifications

• 5 to 7 years of relevant experience in building operations and event management.
• Proven track record in event planning, coordination, and execution.
• Excellent verbal and written communication skills in English.

Responsibilities

• Oversee venue operations and support event logistics.
• Manage leasing and tenancy matters, ensuring compliance.
• Prepare reports and analysis on leases and events.

Skills

Interpersonal skills

Problem-solving skills

Time management

Organizational skills

Communication skills

Education

Bachelor’s degree or diploma in related fields

Tools

MS Office

Excel

PowerPoint

Job description

Senior Executive, Event Management and Operation Support

SJ Group is a global urban, infrastructure and managed services consulting firm, with over 70 years of track record in successful project delivery. Headquartered in Singapore, the group has a global talent pool of 16,000 across SJ and our member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, RBG, SAA, and SMEC, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers and other specialists driven by progressive thinking and creative ideas to help shape a better future. Our technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as decommissioning and closure. We provide a full suite of multidisciplinary built environment consultancy services across a diverse range of sectors that includes aviation, healthcare, hospitality, transport, water and environment as well as energy and resources.

Key Responsibilities

• Oversee the operations of the venue/business space.
• Coordinate and support event operations, including logistics.
• Manage leasing, tenancy and event management, including fee management and rates review.
• Conduct viewings, inspections, and market research.
• Handle lease and event related matters such as documentation, renewals, terminations, billings, payments, arrears and ensuring compliance.
• Ensure smooth event execution, from setup, on-site management, to post-event follow-up.
• Coordinate with clients on event booking, inquiries, logistics (catering, manpower, audio‑visual equipment, event setup).
• Collaborate with marketing and facilities departments to support leasing and event objectives.
• Strategize success of business space and venue to stimulate income generation and efficiency.
• Manage bookings and administrative work.
• Deal with unforeseen event issues and handle complaints.
• Cultivate and maintain good rapport with tenants and event clients, providing ongoing support.
• Act as Duty Manager for events, working after office hours, weekends or public holidays.
• Prepare event reporting, booking rates review, market research, and lease/event management reports.
• Support facilities/operations and assist in facilities management as required.
• Perform other ad hoc duties as assigned.

Administrative and Operation Duties

• Maintain accurate records of leases, events and operations, feedback, and other relevant metrics.
• Prepare reports and analysis on outcomes and office operations.
• File and maintain relevant documentation.
• Liaise with vendors on procurement related tasks.
• Support vendor creation processes to ensure fast and smooth service to all vendors.
• Utilize data to make recommendations for improving effectiveness and operational efficiency.

Requirements

• Bachelor’s degree or diploma in Marketing, Estate Management, Facilities Management, Business Administration, Event Management, Communications, or related fields.
• 5 to 7 years of relevant experience with exposure to building operations and end‑to‑end event management.
• Proven track record in building operations and end‑to‑end event management, including planning, coordination, execution and driving participation.
• Excellent interpersonal, communication, stakeholder engagement and management skills.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Strong time‑management, organizational and problem‑solving skills.
• Excellent verbal and written communication skills with good command of English.
• Strong analytical and presentation skills.
• Team player with high initiative and ability to work independently.
• Proficient in office software applications including MS Office, Excel and PowerPoint.
• Analytical, meticulous, and able to handle sensitive information with confidentiality and professionalism.