Senior/Executive Assistant, NUHCS (1-Year Contract)

National University Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare institution in Singapore seeks a Senior/Executive Assistant for a 1-year contract. This role involves managing research funds, processing accounts payable, and ensuring compliance with policies. Ideal candidates will have a diploma in business or finance, be resourceful, and possess strong communication skills. Join us to make a transformative impact in healthcare.

Qualifications

• Possess resourceful and meticulous management skills.
• Self-motivated to handle challenges and dynamic changes.
• Ability to work independently and as part of a team.

Responsibilities

• Assist the Manager with managing research funds requests.
• Process accounts payable and payments for research accounts.
• Ensure compliance with corporate policies and documentation.

Skills

Resourceful

Meticulous

Good management skills

Strong interpersonal communication

Competent in Microsoft Office applications

Education

Diploma in business and finance or equivalent

Job description

Senior/Executive Assistant, NUHCS (1-Year Contract)

Job ID: 8733

Job Function: Administration

Institution: National University Hospital

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives. We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

Working under the directions of Deputy Executive Director of NUHCS, the research administrative team provides grant administrative support to all NUHCS Principal Investigators (PIs) who obtained research fundings from government and industry sources.

We are inviting candidates to join NUHCS research admin and operation support role, performing critical functions such as managing research assets, ensuring accurate and timely processing of payments to suppliers, vendors, employees, according to institution’s policies and regulations.

Key Responsibilities

• Assist the Manager (Research) to liaise and work with NUHCS Principal Investigators’ (PI) requests to facilitate the use of department research funds and external research grants.
• Perform end-to-end accounts payable processes, including verification of invoices/claims, processing of payments and postings in electronic finance systems for all research accounts in NUHCS.
• Assist the Manager (Research) with fixed asset transactions such as new assets, disposals, tagging and annual verifications.
• Ensure compliance with corporate & grant policies, and documentation requirements
• Assist with any other duties of a similar nature that are delegated by the PI.

Key Requirements

• Possess a Diploma in business and finance, or equivalent professional qualification
• Experience working in healthcare industry would be advantageous.
• Resourceful, meticulous, good management skills and capable of multi-tasking in a fast-paced environment.
• Self-motivated and resilient to handle challenges when dealing with dynamic changes
• A team player who is capable of work independently.
• Possess strong interpersonal communication skills.
• Competent in Microsoft Office applications.
• Fresh graduates welcome to apply

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.