Senior Executive/Assistant Manager (Learning & Outreach)

National Gallery Singapore; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A prominent cultural institution in Singapore seeks a Senior Executive/Assistant Manager passionate about art and community. In this role, you will oversee administrative and operational aspects of Learning & Outreach programmes, focusing on partnerships to engage non-traditional audiences. Ideal candidates have relevant experience in arts or education, strong project management skills, and a commitment to promoting wellbeing through art.

Qualifications

• Experience in education, arts-related fields, or arts-therapy.
• Interest in developing learning experiences for diverse audiences.
• Ability to coordinate multiple stakeholders' schedules.

Responsibilities

• Manage administration and operations of art and wellbeing programmes.
• Coordinate logistics for workshops, showcases, and events.
• Maintain records of agreements, contracts, and budgets.
• Collaborate with internal and external stakeholders.
• Support ad hoc tasks for learning/outreach programmes.

Skills

Project management

Communication skills

Cultural sensitivity

Microsoft Office Suite

Digital scheduling tools

Education

Relevant work experience (3 to 4 years)

Job description

The Gallery is seeking a Senior Executive/ Assistant Manager passionate about art, wellness and community to help bring our meaningful programmes to the public. Join us on a journey that will broaden your horizons, deepen your understanding, and experience the far-reaching impact of art and wellness.

The Senior Executive / Assistant Manager will oversee the administrative, operational, and logistical management of Learning & Outreach programmes, Wellbeing and Early Years. This includes planning, scheduling, procurement, vendor management, and stakeholder coordination. At the same time, the role requires a keen interest in the intersection of visual art and mental wellbeing, with a sensitivity to the challenges faced by children and youths. The individual will ensure that the practical running of programmes reflects the Gallery's commitment to using art as a resource for wellbeing and resilience. The Senior Executive / Assistant Manager will also support administrative, procurement, Learning programmes and resources for Early Years.

The Senior Executive / Assistant Manager will grow partnerships with institutions, schools and communities to attract the non-traditional museum-going audiences into the Gallery and retain interest for repeat visitors. This role has a strong collaboration and co-ordination focus, which involves working with internal and external stakeholders to implement meaningful art experiences and encounters for audiences of different demographics in and beyond the Gallery.

Responsibilities

• Manage the administration and operations of the art and wellbeing-related programmes, including but not limited to scheduling, procurement, financial tracking, and reporting.
• Coordinate logistics for workshops, showcases, and events such as venue booking, vendor liaison, materials, setup, and on-site support.
• Maintain accurate records of agreements, contracts, budgets, and participant databases.
• Work closely with internal and external stakeholders like the education facilitators, artists, teachers, publics, healthcare professionals, and government agencies.
• Provide support for ad hoc tasks and other learning/outreach programmes when required.
• Provide procurement support to the team, including procuring quotes and approvals, tallying and tracking of PO-related matters for Division's activities and events.
• Co‑ordinate and implement surveys, interviews, evaluation plans to assess the efficacy of Learning & Outreach programmes, and monitor/track the ongoing evaluation of the programmes and services and implement improvements as necessary.
• Support administration, operations, procurement and development of programmes and resources for Early Years.
• Execute other ad hoc duties to further the goals of the Department where appropriate.

Qualifications

• At least 3 to 4 years of relevant work experience in education, arts-related, arts‑therapy, or counselling portfolio.
• Keen interest in developing art, museum learning and wellbeing experiences for diverse audiences, including families and schools.
• Demonstrated experience in coordinating schedules of multiple stakeholders.
• Demonstrated ability to manage projects effectively and deliver quality outcomes within tight timelines and budgets.
• Demonstrated skills in managing a range of administrative processes, including issuing and managing schedules, contracts, financials, and logistics.
• Must possess cultural sensitivity and understanding for diverse stakeholders, including needs of the young audience.
• A proactive team player who is resourceful, people-oriented, meticulous, hands‑on and able to manage multiple projects simultaneously.
• Possess a positive attitude and strong interpersonal, communication and organisational skills.
• Proficiency in Microsoft Office Suite and digital scheduling tools.
• Good command of written and spoken English is essential.
• Ability to work outside standard business hours, including evenings and weekends, when necessary.