Senior Executive/Assistant Manager - Department of Emergency Medicine

KK Women's and Children's Hospital; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking a detail-oriented Executive to support its medical department's education, training, and operations. The successful candidate will manage financial processes, coordinate staff training, and handle data reporting. Key responsibilities include budget management, logistical support for departmental activities, and ensuring timely document submissions. Candidates must possess strong communication skills and hold a degree in Business Administration or related field, with significant relevant experience.

Qualifications

• Degree in Business Administration or related field, or Diploma with 8 years’ experience.
• Strong writing, presentation, communication and interpersonal skills.
• Ability to work independently and as a team player.
• Strong analytical, organizing and prioritizing skills.
• Positive personality with high initiative.

Responsibilities

• Handle departmental budget and financial matters.
• Coordinate procurement activities.
• Manage department meetings and logistics.
• Support hospital-wide initiatives.
• Generate and compile data reports.
• Maintain staff training records.

Skills

Strong writing skills

Presentation skills

Communication skills

Interpersonal skills

Analytical skills

Organising skills

Facilitation skills

Education

Degree in Business Administration or related field

Diploma in Business Administration or related field with 8 years' experience

Job description

We are seeking a detail-oriented Executive to support our medical department's education, training, and operational functions. The successful candidate will manage data reporting, coordinate medical education programmes, handle staff training records, and oversee financial processes.

Key Responsibilities

• Handle departmental budget and financial matters
• Coordinate and execute departmental procurement activities to ensure timely acquisition of goods and services
• Manage department meetings, including scheduling, logistics and minute-taking
• Support hospital-wide initiatives including ISO, Business Continuity Planning, and Emergency Response activities
• Coordinate with various departments for document submissions and administrative matters
• Generate data requests through eHints system and compile sedation data reports
• Produce monthly waiting time reports and quarterly divisional statistics
• Provide coverage for planning of department monthly roster
• Handle clinical fellowship matters
• Support medical staff orientation programmes
• Maintain accurate departmental staff training records and documentation
• Coordinate yearly CME event applications and manage CME submissions and points submission
• Prepare materials for teaching sessions and workshops

Job Requirements

• Degree in Business Administration/Business Management, or a related field or Diploma in Business Administration/Business Management, or a related field with 8 years’ relevant experience.
• Strong writing, presentation, communication and interpersonal skills.
• A team player and yet able to work independently.
• Strong analytical, organising and prioritising skills.
• Strong coordinating and facilitation skills.
• Possess positive personality with high initiative.
• Adept at handling complex, ambiguous and challenging situations and comfortable with changes within a fluid environment and a growing organisation.
• Familiar with the use of basic IT programs.

We regret to inform that only shortlisted candidates will be notified via email. Thank you for your application.