Senior Executive/Assistant Manager

National Gallery Singapore; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A leading visual arts institution in Singapore seeks a Senior Executive / Assistant Manager to oversee Learning & Outreach programmes. The successful candidate will manage administrative tasks, coordinate logistics for events, and build partnerships with institutions and schools. Ideal applicants should have 3-4 years of relevant experience, a keen interest in art and wellbeing, and strong organizational skills. This role involves ensuring that programmes are inclusive and cater to diverse audiences enhancing the Gallery's community engagement.

Qualifications

• 3-4 years of relevant work experience in education or arts-related fields.
• Proficiency in managing multiple stakeholder schedules and projects.
• Positive attitude with strong organizational skills.

Responsibilities

• Oversee administration of Learning & Outreach programmes.
• Coordinate logistics for events and workshops.
• Grow partnerships to attract diverse audiences.

Skills

Project management

Cultural sensitivity

Communication skills

Administrative skills

Interpersonal skills

Education

Relevant degree in education or arts

Tools

Microsoft Office Suite

Digital scheduling tools

Job description

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world's largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore's unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long‑term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Muse d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums. It also won the awards for "Best Theme Attraction" at TTG Travel Awards 2017, "Best Attraction Experience", "Breakthrough Contribution to Tourism" and "Best Customer Service (Attractions)" at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

OUR PEOPLE

At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.

DESIGNATION

Senior Executive / Assistant Manager (Learning & Outreach)

RESPONSIBILITIES

The Gallery is seeking a Senior Executive/ Assistant Manager passionate about art, wellness and community to help bring our meaningful programmes to the public. Join us on a journey that will broaden your horizons, deepen your understanding, and experience the far‑reaching impact of art and wellness.

The Senior Executive / Assistant Manager will oversee the administrative, operational, and logistical management of Learning & Outreach programmes, Wellbeing and Early Years. This includes planning, scheduling, procurement, vendor management, and stakeholder coordination. At the same time, the role requires a keen interest in the intersection of visual art and mental wellbeing, with a sensitivity to the challenges faced by children and youths. The individual will ensure that the practical running of programmes reflects the Gallery's commitment to using art as a resource for wellbeing and resilience. The Senior Executive / Assistant Manager will also support administrative, procurement, Learning programmes and resources for Early Years.

The Senior Executive / Assistant Manager will grow partnerships with institutions, schools and communities to attract the non‑traditional museum‑going audiences into the Gallery and retain interest for repeat visitors. This role has a strong collaboration and coordination focus, which involves working with internal and external stakeholders to implement meaningful art experiences and encounters for audiences of different demographics in and beyond the Gallery.

KEY RESPONSIBILITIES (but not limited to the below)

• Manage the administration and operations of the art and wellbeing‑related programmes, including but not limited to scheduling, procurement, financial tracking, and reporting.
• Coordinate logistics for workshops, showcases, and events such as venue booking, vendor liaison, materials, setup, and on‑site support.
• Maintain accurate records of agreements, contracts, budgets, and participant databases.
• Work closely with internal and external stakeholders like the education facilitators, artists, teachers, publics, healthcare professionals, and government agencies.
• Provide support for ad hoc tasks and other learning/outreach programmes when required.
• Provide procurement support to the team, including procuring quotes and approvals, tallying and tracking of PO‑related matters for Division's activities and events.
• Co‑ordinate and implement surveys, interviews, evaluation plans to assess the efficacy of Learning & Outreach programmes, and monitor/track the on‑going evaluation of the programmes and services and implement improvements as necessary.
• Support administration, operations, procurement and development of programmes and resources for Early Years.
• Execute other ad hoc duties to further the goals of the Department where appropriate.

QUALIFICATIONS

• At least 3 to 4 years of relevant work experience in education, arts‑related, arts‑therapy, or counselling portfolio.
• Keen interest in developing art, museum learning and wellbeing experiences for diverse audiences, including families and schools.
• Demonstrated experience in coordinating schedules of multiple stakeholders.
• Demonstrated ability to manage projects effectively and deliver quality outcomes within tight timelines and budgets.
• Demonstrated skills in managing a range of administrative processes, including issuing and managing schedules, contracts, financials, and logistics.
• Must possess cultural sensitivity and understanding for diverse stakeholders, including needs of the young audience.
• A proactive team player who is resourceful, people‑oriented, meticulous, hands‑on and able to manage multiple projects simultaneously.
• Possess a positive attitude and strong interpersonal, communication and organisational skills.
• Proficiency in Microsoft Office Suite and digital scheduling tools.
• Good command of written and spoken English is essential.
• Ability to work outside standard business hours, including evenings and weekends, when necessary.