Senior Executive, Administration (1 year contract)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a skilled Office Administrator to ensure smooth daily operations, manage documentation, and coordinate meetings and events. The ideal candidate should have experience in office management, strong organizational skills, and the ability to maintain records. This role is essential for supporting the operational efficiency of the office environment.

Qualifications

• Experience in office administration and management.
• Strong organizational and coordination skills.
• Ability to work with multiple vendors and service providers.

Responsibilities

• Ensure smooth daily operations of the office environment.
• Maintain proper documentation and adherence to policies.
• Plan and execute meetings, events, and conferences.

Job description

Office Administration & Management

• Ensure smooth daily operations of the office environment and maintain facilities in optimal working condition
• Oversee general office upkeep, pantry supplies, stationery inventory, and cleanliness
• Coordinate with vendors and service providers (e.g. cleaning, maintenance, courier) to ensure service quality
• Manage access cards, seating arrangements, and office equipment allocation
• Monitor usage and initiate procurement for administrative supplies and assets
• Assist with document preparation, data entry, and filing of corporate records
• Ensure consistent application of company admin policies across departments

Administrative Compliance & Documentation

• Maintain proper documentation and ensure adherence to internal procedures and policies.
• Ensure accurate and up-to-date records keeping and filing system of contracts, policies, circulars, and other admin-related documents
• Support audits or compliance checks by preparing required admin documentation
• Assist in implementing updates to administrative SOPs and workflows
• Follow company guidelines and security protocols in handling confidential information

Meeting and Event Coordination and Support

• Plan and execute meetings, events, and conferences to support objectives
• Arrange meeting rooms, equipment, catering, and materials for internal events or senior management meetings
• Prepare meetings reports whenever necessary
• Assist in planning and executing corporate events, staff engagement activities, and festive functions
• Coordinate travel and accommodation arrangements for employees or visitors as needed
• Provide administrative support during event execution and post-event follow-up

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd

RCB No. 200007268E

EA License No. 01C4394

Registration ID

R1107019 Lee Soon Nam