Senior Document Controller

Seatrium Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a Document Controller to manage document control team activities and documentation flow. The ideal candidate will have a Bachelor's degree in engineering and at least 3 years of relevant experience in the oil & gas industry. Responsibilities include conducting trainings, preparing reports, and maintaining confidentiality. This role offers working hours from Monday to Friday with specific benefits including islandwide transport provision.

Benefits

Islandwide transport provided

Qualifications

• Minimum 3 years of relevant experience as a document controller in oil & gas or similar industry.
• Proven experience as a Document Controller.
• Ability to maintain confidentiality around sensitive information.

Responsibilities

• Manage document control team activities and update the supervisor.
• Conduct user trainings for the EDMS.
• Prepare ad hoc reports on projects and produce weekly reports.

Skills

Document management

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's degree, Diploma, Higher NITEC or NITEC in Engineering

Tools

Document management systems

Job description

Overview

Job Description: Manage document control team activities and updating to supervisor. Manage the flow of documentation within the Organization (different yards). Conduct user trainings for the EDMS. Manage Master Document Register (MDR) for the project deliverables. Maintain and keep tracking records. Provides administrative support to other team members as requested to achieve functional objectives and deadlines. Maintain confidentiality around sensitive information and terms of agreement. Prepare ad hoc reports on projects as needed. Produces weekly reports and dashboards to indicate the status of work progress and updates the spreadsheets into the computer based on the obtained information. Create and update document control related procedures and plans. Involve in Vendor Kick – off meetings and Audits.

Responsibilities

• Manage document control team activities and updating to supervisor.
• Manage the flow of documentation within the Organization (different yards).
• Conduct user trainings for the EDMS.
• Manage Master Document Register (MDR) for the project deliverables; maintain and keep tracking records.
• Provide administrative support to other team members as requested to achieve functional objectives and deadlines.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad hoc reports on projects as needed.
• Produce weekly reports and dashboards to indicate the status of work progress and update the spreadsheets into the computer based on the obtained information.
• Create and update document control related procedures and plans.
• Involve in Vendor kick-off meetings and audits.

Qualifications

• Bachelor's degree, Diploma, Higher NITEC or NITEC in Engineering.
• Minimum 3 years of relevant experience as document controller in oil & gas or similar industry.
• Proven experience as a Document Controller.
• Knowledge of document management systems and software.
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality.

Location

Seatrium (SG) Pte. Ltd.
Tuas Boulevard Yard
80 Tuas South Boulevard, Singapore 637051
(Islandwide transport provided)

Working Hours

Monday – Thursday: 8:00am – 5.15pm
Friday: 8:00am – 4.30pm