Senior Asst Manager, Faculty Affairs

CTES Consulting; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading educational institution in Singapore is seeking a dynamic Senior Assistant Manager to join their Faculty Affairs team. In this strategic role, you will support faculty recruitment, manage appointments, and enhance faculty experience through development initiatives. The ideal candidate possesses a relevant degree and 3-5 years of experience in HR or academic administration. Proficiency in Microsoft Office and strong communication skills are essential. Competitive compensation offered.

Qualifications

• 3-5 years of experience in HR or faculty academic administration.
• Experience with faculty affairs is highly advantageous.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate faculty recruitment activities and manage timelines.
• Oversee faculty appointments, renewals, and compliance.
• Assist in faculty development programmes and engagement activities.

Skills

Organisational skills

Communication skills

Project management

Data analysis

Attention to detail

Problem-solving

Education

University degree in engineering, business management or related field

Tools

Microsoft Office Suite

M365 productivity tools

Job description

Our client is actively searching for a Senior Assistant Manager to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

The institution is seeking a dynamic and detail oriented Senior Assistant Manager to join their Faculty Affairs team. This strategic role works closely with the Head of Faculty Affairs to support the Associate Dean (Faculty Recruitment & Development) in managing critical faculty related matters across all schools, ensuring operational excellence and supporting the College’s mission to attract, develop, and retain world-class faculty talent.

The responsibilities of this role are:

Faculty Recruitment

• Coordinate faculty recruitment activities across schools, including global faculty recruitment outreach events and campus visit programmes (e.g. Emerging Scholars Forum).
• Liaise with schools’ Faculty Administrators (FAs) and Human Resource Business Partners (HRBPs) to manage recruitment timelines and processes.
• Support the preparation of faculty appointment dossiers and documentation for the College committee’s review.
• Track schools’ search progress and recruitment metrics to prepare reports for the College leadership.

Faculty Appointments and Reappointments

• Manage the administrative processes for new faculty appointments, contract renewals, and reappointments.
• Coordinate with schools to ensure timely submission of appointment/reappointment documentation and compliance with University policies.
• Maintain accurate records of faculty appointments and contract terms across all schools.

Faculty Performance Appraisal

• Oversee the annual faculty appraisal exercise across the College and all Schools to ensure adherence to timelines and processes.
• Coordinate with schools’ FAs and HRBPs to compile and track appraisal submissions.
• Prepare reports on appraisal outcomes for College leadership review.
• Support the implementation of performance management initiatives.

Faculty Development and Culture

• Assist in organising faculty development programmes, workshops, and engagement activities.
• Support initiatives to enhance faculty experience and foster a positive academic culture.
• Coordinate with schools on onboarding programmes for new faculty members.
• Facilitate communication of faculty-related policies and resources.

Faculty Promotion and Tenure

• Coordinate the promotion and tenure review processes across all schools.
• Work with school FAs to ensure complete and timely submission of promotion dossiers.
• Maintain documentation and tracking systems for promotion cases.
• Support the preparation of materials for College committee’s review.

Strategic Support and Process Improvement

• Contribute to the review and streamlining of faculty-related processes to enhance efficiency.
• Prepare presentations, reports, and briefing materials for College committees and leadership.
• Maintain comprehensive databases and management information systems for faculty affairs.
• Support ad-hoc projects and initiatives related to faculty matters at the College level

The ideal candidate will need to have the following qualities and experience:

• A recognised university degree, preferably in engineering, business management, or a related field.
• At least 3-5 years of relevant experience in human resources, faculty academic administration, or related fields.
• Experience with faculty affairs is highly advantageous.
• Strong organisational and project management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills to work effectively with diverse stakeholders, including faculty, administrators, and senior leadership.
• High attention to detail and commitment to accuracy in documentation and processes.
• Proficiency in Microsoft Office Suite, M365 productivity tools, data analysis, and database management.
• Analytical mindset with the ability to prepare clear reports and presentations.
• Ability to handle sensitive and confidential information with discretion.
• Self-motivated with the ability to work independently and collaboratively in a team.
• Proactive problem-solver with strong service orientation.
• Adaptable and resilient in a fast-paced academic environment.
• Strong work ethic with commitment to excellence.
• Cultural sensitivity and ability to work in an ‘international’ environment.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.