Senior/ Associate Executive, SingHealth Residency (Paediatrics) 2-year Contract

SingHealth Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Singapore is seeking a Senior/Associate Executive for a 2-year contract. The ideal candidate will provide secretarial and administrative support to the Head of department, ensuring smooth office operations, managing schedules, and maintaining databases. Applicants should possess a diploma and ideally have two years of experience in a relevant field, demonstrating strong interpersonal and communication skills.

Qualifications

• Minimum of 2 years’ working experience.
• Prior experience in a healthcare setting or training environment is advantageous.
• Able to work independently in a fast-paced environment.

Responsibilities

• Provide secretarial support to the Head of department.
• Coordinate work arrangements and manage scheduled meetings.
• Provide administrative support to the program office's day-to-day operations.
• Maintain databases, webpages, and email groups.
• Assist in the generation of reports and perform data entry duties.

Skills

Interpersonal skills

Communication skills

Team player

Attention to detail

Proficiency in Microsoft Office

Proficiency in Microsoft Access

Education

Diploma in any discipline

Job description

Senior/ Associate Executive, SingHealth Residency (Paediatrics) 2-year Contract

You are responsible for providing secretarial support to the Head of department, where you are required to coordinate HOD’s work arrangement and ensure timely maintenance and de-conflicting of scheduled meetings and activities.

You will perform internal and external liaison functions to ensure efficient and effective management of the office. You will need to coordinate and liaise with external parties which includes making and receiving phone calls, emails and visitors.

You are also responsible in providing administrative support to the Program Office’s day-to-day operations such as collation of documents related to resident’s funding. There will also be ad-hoc administrative and logistical assignments such as providing support for meetings and residency event and to source for faculty appreciation gifts.

In addition, you will maintain the Faculty and Resident databases, webpage and e-mail groups and posting announcements to internal and external stakeholders. You are required to assist in the generation of reports or information required by the Graduate Medical Education office or other stakeholders, perform data entry duties as well as maintaining the resident’s information on Excel files and Access databases.

Job Requirements

Diploma in any discipline with preferably 2 years’ working experience

Prior work experience in a healthcare setting or training environment will be advantageous

Good team player with excellent interpersonal and communications skills

Meticulous, independent and able to work in a fast-paced environment

Proficient in Microsoft Office

Proficiency in Microsoft Access will be an added advantage

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