Senior/Associate Executive, Office Support

Singapore National Eye Centre; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A healthcare institution in Singapore is looking for a Senior/Associate Executive for Office Support. The role requires strong administrative coordination skills and responsibilities include overseeing mailroom functions and liaising with various stakeholders. Ideal candidates will have relevant experience and proficiency in office applications. This position plays a key role in supporting the institution's operations.

Qualifications

• Diploma with at least 4 years of relevant experience.
• Possess Higher NITEC/NITEC/ GCE ‘N’/‘O’/‘A’ Level with 10 years of experience.
• Experience in administrative operations and vendor coordination.

Responsibilities

• Serve as contact person for administrative operations.
• Oversee daily mailroom functions.
• Manage the Facilities Reservation System for meeting spaces.
• Coordinate with vendors for services like photocopying and shredding.

Skills

Communication skills

Vendor coordination

Proficient in word processing

Proficient in spreadsheet applications

Proficient in database applications

Education

Diploma with 4 years of relevant experience

Higher NITEC/NITEC/ GCE ‘N’/‘O’/‘A’ Level with 10 years of working experience

Job description

Senior/Associate Executive, Office Support

Job Category: Administration

Reporting to the Senior Manager, you will be the central coordination point for administrative operations, pertaining to Office Support functions and Mailroom operations. Your primary responsibilities will include serving as the contact person for various KKH divisions and external agencies on administrative matters, providing advice on lease agreements for photocopying machines and office shredders, and acting as the key liaison between user departments and service vendors.

You will oversee daily mailroom functions, manage the Facilities Reservation System for meeting spaces and equipment, and coordinate with vendors for services such as bulk photocopying, binding, newspaper subscriptions, cable TV, courier services, and confidential shredding services. Additionally, you will handle monthly expenditure statistics, maintain policies and procedures, and support our Office of Sustainability initiatives.

Requirements

• Diploma with 4 years of relevant experience; or
• Higher NITEC/NITEC/ GCE ‘N’/‘O’/‘A’ Level with 10 years of working experience
• Proficient in word processing, spreadsheet and database applications.
• Excellent communicator who can effectively liaise with multiple stakeholders.
• Demonstrated experience in administrative operations and vendor coordination.