Senior Associate Executive/ Associate Executive (Research Office)

Singapore General Hospital; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent healthcare institution in Singapore is looking for a Senior Associate Executive/Associate Executive to provide comprehensive administrative support. The role includes managing calendars, coordinating workshops, and collaborating with various stakeholders. The ideal candidate has a general diploma and at least 2 years of relevant experience. Proficiency in Microsoft Office is essential, along with excellent communication and organizational skills.

Qualifications

• At least 2 years of relevant experience in administrative work and/or as personal assistant.
• Good command of spoken and written English.
• Proactive and able to work independently as well as in a team.

Responsibilities

• Provide personal assistant support to manage calendars.
• Assist with administrative and logistic support for events.
• Work with various stakeholders for office maintenance and data compilation.

Skills

Communication skills

Organizational skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Interpersonal skills

Education

General Diploma

Job description

Senior Associate Executive/ Associate Executive (Research Office)

You will provide personal assistant support to manage the calendars of the Research and Innovation Director and Directors of Research and Innovation Office (RIO). You will provide secretariat and general administrative support to the team to ensure effective and efficient operation of the RIO.

You will provide administrative and logistic support for workshops, engagement sessions and other events organized by the RIO. You will assist with database update, maintenance, and report generation. You will provide administrative support for the collation of research grants, CIRB applications, agreements, training, award nominations and other relevant research information.

You will need to work with various stakeholders for office maintenance, weekly team meetings and data compilation. In addition, you will assist in the planning, utilisation and management of resources, consumables and office equipment.

Job Requirements:

• General Diploma with at least 2 years of relevant experience in administrative work and/or as personal assistant
• Good command of spoken and written English
• Excellent interpersonal, communication and organisational skills
• Proficient in Microsoft Word, Excel and Power-point
• Proactive and able to work independently as well as a team