(Senior) Associate Executive/ Administrative Assistant (Public Healthcare)

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A public healthcare institution in Singapore is seeking an administrative coordinator to manage departmental reporting, filing systems, and financial processes. The role requires a diploma in Business Management or equivalent and a minimum of 2-3 years of working experience. The candidate will also provide administrative support for departmental operations and coordinate IT and staffing logistics. This position offers good benefits and bonuses.

Benefits

Good benefits

Bonuses

Qualifications

• Minimum 2-3 years of relevant working experience.

Responsibilities

• Manage departmental reporting and documentation including productivity reports.
• Organize and maintain filing systems for essential documents.
• Provide administrative support for departmental operations.
• Manage financial processes for departmental operations.
• Coordinate IT and staffing logistics.

Education

Diploma in Business Management, Business Administration, Healthcare Management or equivalent

Job description

About the Employer

Public Healthcare Institution. Good Benefits and Bonuses.

Job Description

• Manage departmental reporting and documentation, including monthly productivity reports, telehealth records, daily absentee updates, AHP training hours, and maintenance of staff records, licenses, subscriptions, and system access (e.g., Rooster, CorpPass).
• Organize and maintain filing systems for essential documents such as BCLS records, hand hygiene and PPE forms, media engagements, e-learning proofs.
• Provide administrative support for departmental operations by coordinating meetings, taking minutes, processing requests, and assisting with general office workflows to ensure smooth and efficient functioning of the department.
• Manage financial processes by handling cost-centre matters, verifying e-pay transactions, submitting honorarium requests, and raising eBARF amendments to ensure smooth departmental financial operations.
• Coordinate IT and staffing logistics by serving as the main contact for IT/ID requests, managing IT equipment leasing and replacement, and handling full onboarding and offboarding processes for staff and students, including system access and payment setup.

Requirements

• Diploma in Business Management, Business Administration, Healthcare Managementor equivalent.
• Minimum 2-3 years of relevant working experience.

How to Apply

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.