Senior Associate / Associate Executive, Specialist Outpatient Clinics

SINGAPORE GENERAL HOSPITAL PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A major healthcare institution in Singapore seeks an efficient and detail-oriented administrative support staff to assist the Specialist Outpatient Clinics Operations team. Key responsibilities include managing calendars, compiling reports, and coordinating training for new hires. Candidates should possess a Diploma or equivalent and have strong skills in Microsoft Office. This is a vital role to ensure the smooth operations of the department, suited for someone with good interpersonal skills and the ability to manage multiple tasks effectively.

Qualifications

• Must possess a Diploma or equivalent education.
• Strong knowledge of Microsoft Office applications is essential.
• Meticulous and pleasant disposition along with good interpersonal skills are required.

Responsibilities

• Manage the Head of Department's calendar and meetings.
• Compile data and prepare monthly statistics and reports.
• Coordinate new hire orientations and training material distribution.
• Maintain and update records for training certifications.
• Provide support for department meetings and ad-hoc duties.

Skills

Microsoft Office knowledge

Interpersonal skills

Attention to detail

Education

Diploma/ Higher NITEC / NITEC / GCE N / O / A Level

Job description

The Job

You will provide administrative support to the Specialist Outpatient Clinics (SOC) Operations team to facilitate the efficient and effective operations of the department. Your job duties include, but are not limited to, the following:

• Manage HOD’s calendar, scheduling of meetings and booking of meeting venues
• Compile data and support the department in the preparation of monthly statistics and/or reports
• Receive department’s new hires and issue orientation checklists and training materials
• Coordinate, maintain, verify and update records for BCLS and in-service trainings
• Provide secretariat support for department meetings
• Arrange for maintenance and repair of office equipment
• Any ad-hoc duties assigned by supervisor

Requirements

• Diploma/ Higher NITEC / NITEC / GCE N / O / A Level
• Good knowledge of Microsoft Office applications
• Meticulous with a pleasant disposition and good interpersonal skills