Senior Assistant Manager, Faculty Affairs

Nanyang Technological University; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore seeks a Senior Assistant Manager for the Faculty Affairs team. The role involves coordinating faculty recruitment, overseeing appointments, and managing performance appraisals to enhance faculty experience and operational excellence. Candidates should possess a recognised degree and 3-5 years of relevant experience in HR or faculty affairs. The position requires strong organisational skills, the ability to manage multiple priorities, and excellent interpersonal communication skills. Applications from motivated individuals are encouraged.

Qualifications

• 3-5 years of relevant experience in human resources or faculty academic administration.
• Experience with faculty affairs is advantageous.
• Ability to manage multiple priorities effectively.

Responsibilities

• Coordinate faculty recruitment activities across College of Engineering schools.
• Manage administrative processes for new faculty appointments.
• Oversee annual faculty appraisal exercises.

Skills

Strong organisational skills

Excellent interpersonal skills

Proficiency in Microsoft Office Suite

Analytical mindset

Proactive problem-solver

Education

Recognised university degree in engineering, business management, or related field

Tools

M365 productivity tools

Database management tools

Job description

Why Join Us?

NTU College of Engineering is consistently ranked among the world’s top engineering colleges. You will work at the strategic heart of the College, supporting critical decisions that impact faculty recruitment, development, and excellence across our diverse engineering disciplines. This role offers a unique opportunity to collaborate with distinguished academic leaders, engage with international faculty talent, and contribute to innovative initiatives that enhance faculty experience and organisational excellence. With exposure to high-level strategic planning and direct involvement in processes that shape the academic community, you’ll develop specialised expertise in faculty affairs within one of Singapore’s premier universities.

About the Role:

The College of Engineering (CoE) at Nanyang Technological University (NTU) is seeking a dynamic and detail-oriented Senior Assistant Manager to join our Faculty Affairs team. This strategic role works closely with the Head of Faculty Affairs to support the Associate Dean (Faculty Recruitment & Development) in managing critical faculty-related matters across all Engineering schools, ensuring operational excellence and supporting the College’s mission to attract, develop, and retain world-class faculty talent.

Key Responsibilities:

1. Faculty Recruitment

• Coordinate faculty recruitment activities across CoE schools, including global faculty recruitment outreach events and campus visit programmes (e.g. Emerging Scholars Forum).

• Liaise with schools’ Faculty Administrators (FAs) and Human Resource Business Partners (HRBPs) to manage recruitment timelines and processes.

• Support the preparation of faculty appointment dossiers and documentation for the College committee’s review.

• Track schools’ search progress and recruitment metrics to prepare reports for the College leadership.

2. Faculty Appointments and Reappointments

• Manage the administrative processes for new faculty appointments, contract renewals, and reappointments.

• Coordinate with schools to ensure timely submission of appointment/reappointment documentation and compliance with University policies.

• Maintain accurate records of faculty appointments and contract terms across all CoE schools.

3. Faculty Performance Appraisal

• Oversee the annual faculty appraisal exercise across the College and CoE Schools to ensure adherence to timelines and processes.

• Coordinate with schools’ FAs and HRBPs to compile and track appraisal submissions.

• Prepare reports on appraisal outcomes for College leadership review.

• Support the implementation of performance management initiatives.

4. Faculty Development and Culture

• Assist in organising faculty development programmes, workshops, and engagement activities.

• Support initiatives to enhance faculty experience and foster a positive academic culture.

• Coordinate with schools on onboarding programmes for new faculty members.

• Facilitate communication of faculty-related policies and resources.

5. Faculty Promotion and Tenure

• Coordinate the promotion and tenure review processes across CoE schools.

• Work with school FAs to ensure complete and timely submission of promotion dossiers.

• Maintain documentation and tracking systems for promotion cases.

• Support the preparation of materials for College committee’s review.

6. Strategic Support and Process Improvement

• Contribute to the review and streamlining of faculty-related processes to enhance efficiency.

• Prepare presentations, reports, and briefing materials for College committees and leadership.

• Maintain comprehensive databases and management information systems for faculty affairs.

• Support ad-hoc projects and initiatives related to faculty matters at the College level.

Qualifications and Requirements:

Education and Experience:

• A recognised university degree, preferably in engineering, business management, or a related field.

• At least 3-5 years of relevant experience in human resources, faculty academic administration, or related fields.

• Experience with faculty affairs is highly advantageous.

Skills and Competencies:

• Strong organisational and project management skills with the ability to manage multiple priorities.

• Excellent interpersonal and communication skills to work effectively with diverse stakeholders, including faculty, administrators, and senior leadership.

• High attention to detail and commitment to accuracy in documentation and processes.

• Proficiency in Microsoft Office Suite, M365 productivity tools, data analysis, and database management.

• Analytical mindset with the ability to prepare clear reports and presentations.

• Ability to handle sensitive and confidential information with discretion.

• Self-motivated with the ability to work independently and collaboratively in a team.

Personal Attributes:

• Proactive problem-solver with strong service orientation.

• Adaptable and resilient in a fast-paced academic environment.

• Strong work ethic with commitment to excellence.

• Cultural sensitivity and ability to work in an ‘international’ environment.

Note: We recognise that not every candidate will fulfil every qualification listed. If you believe you have the relevant experience, transferable skills, and motivation to succeed in this role, we encourage you to apply.

We regret that only shortlisted candidates will be notified.